Frost Symphony Office Assistant – Part-Time, Temporary

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The Frost Symphony Orchestra (FSO) Office Assistant is responsible for managing all personnel-related matters for the orchestra. This position plays a critical role in ensuring the smooth and professional operation of the ensemble by handling scheduling, payroll coordination, musician hiring, and logistical support for rehearsals, performances, and special projects.

Key Responsibilities:

• Assist with the coordination and planning of key strategic initiatives, including:
  • The FSO’s trip to Lincoln Center in New York
  • Upcoming orchestra recording sessions
  • Collaborations with record labels to ensure successful production and distribution
• Schedule musicians for rehearsals, concerts, and other events
• Assist with hiring and coordinating substitutes and extra musicians as needed
• Plan and assist with orchestra auditions in collaboration with the artistic team
• Serve as a primary liaison between musicians and:
  • Conducting faculty
  • Administrative staff
  • Orchestra management
• Maintain clear and consistent communication with the faculty conductor and teaching assistants regarding hiring, substitutions, and roster updates

Minimum Qualifications:

• High school diploma or equivalent
• Minimum 1 year of relevant work experience
• Excellent organizational and interpersonal communication skills
• Experience in personnel or operations management, ideally within an orchestral or performing arts setting
• Ability to handle confidential personnel matters with discretion and professionalism
• Knowledge of orchestra operations, rehearsal processes, and musician working conditions strongly preferred

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Part time

Employee Type:

Temporary

Pay Grade:

A4