Executive Administrative Assistant

Provides a high level of administrative and secretarial support to senior level administrators and physician leaders. Exhibits high degree of personal professionalism with regard to flexibility, accountability, and confidentiality. With minimal guidance composes correspondence, presentations, spreadsheets, and regulated documents; prepares agendas, minutes, excerpts for BOG-appointed and like committees. Prioritizes heavy work volume among the various areas according to departmental demands. Maintains composure and professional demeanor in stressful situations.

 

*Visa sponsorship is not available for this position. This position is not eligible for F-1 OPT STEM extension.

-Requires High School diploma or equivalent.
-Six+ years of administrative secretarial experience required.
-Formal training in secretarial field through vocational school or college preferred.
-Successfully completes a typing test with a minimum score of 60 WPM; demonstrates a high degree of proficiency in word processing programs, presentation    software; knowledge of spreadsheets, data base management, e-mail and calendar programs. 
-Outstanding interpersonal skills; strong customer service abilities.
-Superior written and verbal communication skills; ability to compose complex correspondence, memoranda, minutes and presentations.
-Superior office practices and organizational skills.

 

Preferred experience:

• Demonstrated knowledge of complex/matrix organizations. 
• Excellent application of grammar, punctuation, and English usage required.
• Computer experience and proficiency in technical office equipment and tools (Outlook, Word, Excel, PowerPoint, Teams, Zoom) required. Knowledge of Visio and SharePoint a plus. 
• High-level skill in organization, clerical aptitude, interpersonal relations, and excellent written and oral communication skills required.
• Ability to prioritize and handle a variety of tasks simultaneously required.
• Possess warmth, hospitality skills and ability to coordinate large meetings and events. 
• Good decision-making and judgment as well as attention to detail and follow-through required.
• Ability to adapt to a rapidly changing environment required.
• Demonstrated ability to manage extremely confidential information.

Why Mayo Clinic
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.


Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.