Event Administrative Coordinator

Benefits:

• Employee discounts
• Flexible schedule
• Free food & snacks
• Training & development
• Wellness resources

  612North Event Space + Catering – St. Louis, MO

Company Overview

At So Hospitality Group, we believe in hiring good people, training them for excellence, and giving them room to grow. We are looking for dependable, detail-oriented, and team-driven individuals who thrive in a fast-paced hospitality environment. Our group consists of multiple restaurant and event brands—including 612North, one of St. Louis’s premier event venues located at the Gateway Arch.

Position Summary

The Event Administrative Coordinator is an administration-focused role that supports the sales team and reports directly to the Director of Events & Catering. This position focuses on handling inquiries, drafting proposals, managing schedules, and maintaining client communication. While the role may occasionally assist with event-day execution, its primary purpose is to provide back-office, client-facing, and organizational support to ensure the smooth operation of the events department.

This is a great opportunity for someone with strong administrative skills and a passion for hospitality who is looking to grow into the event industry.

Key Responsibilities

Administrative & Client Support (Primary Focus)

• Serve as the first point of contact for client inquiries via phone, email, and online platforms.
  
  
• Draft proposals, contracts, invoices, and Banquet Event Orders (BEOs) under the guidance of the Event Sales Manager and Director of Events.
  
  
• Maintain organized records of event details, payments, and client communications.
  
  
• Manage calendars, schedule venue tours, and coordinate appointments for the sales team.
  
  
• Update and maintain online advertising profiles (The Knot, WeddingWire, etc.) with accurate information.
  
  
• Prepare client-facing materials such as menus, floor plans, and event details.
  
  
• Perform general office duties including filing, organization, and maintaining a clean workspace.
  
  

Sales Team Support

• Assist the sales team with follow-up emails, phone calls, and tracking client communication.
  
  
• Support lead generation by managing inquiry lists and ensuring timely responses.
  
  
• Provide administrative support for marketing initiatives such as trade shows, open houses, and promotional events (logistics, prep materials, etc.).
  
  

Event Operations (Occasional/As Needed)

• Provide support for select events as directed by the Director of Events & Catering.
  
  
• Assist with client or vendor check-ins, timeline support, or light setup/breakdown.
  
  
• Act as a liaison during events when additional coverage is required.
  
  

Skills & Abilities

• Strong administrative and organizational skills with proven attention to detail.
  
  
• Excellent written and verbal communication skills; professional and client-focused demeanor.
  
  
• Proficiency in Google Workspace; experience with event booking platforms a plus (Perfect Venue preferred).
  
  
• Ability to manage multiple projects, prioritize tasks, and meet deadlines.
  
  
• Positive, team-oriented attitude with strong customer service skills.
  
  

Preferred Qualifications

• 2+ years of experience in an administrative, sales support, or hospitality role (event/catering experience preferred).
  
  
• High school diploma or equivalent required; Bachelor’s degree in Hospitality or related field preferred.
  
  
• Must be 21+ years old and able to work a flexible schedule, including some evenings or weekends as business dictates.
  
  
• Interest in pursuing a career path in hospitality, events, or catering.
  
  

What We Offer

• Competitive pay with opportunities for advancement.
  
  
• A supportive, team-driven culture within a growing hospitality group.
  
  
• Employee dining discounts across So Hospitality Group brands.
  
  
• Exposure to both administrative and operational aspects of the event industry.
  
  

  Compensation: $42,000.00 - $47,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origi