Project Delivery Specialist (Bangor, ME)

Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate diverse teams and encourage collaboration in an equitable and inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. That’s how we make a difference to our clients, people, and the planet.
Who We Are Looking For:Provides administrative support to Consulting Projects by using best practices through Winning the Work, Planning and initiating, Executing the Project, and Closing the Project by monitoring, developing, proofing, compiling, editing, and producing deliverables through the entire project lifecycle, along with troubleshooting problems on projects with low complexity and the ability to pivot to appropriate actions.

What You Will Be Doing at Woodard & Curran:

• Assist project teams in organizing their workdays: coordinating and scheduling meetings, maintaining and managing personal calendars, and supporting meetings.
• Assist project teams with researching, printing, scanning, shipping services, and travel arrangements.
• Assist with fleet vehicle maintenance and administration.
• Perform Word, PowerPoint, and Excel formatting/branding, proofing, editing, copying, and binding documents for all deliverables. Understand the production process (electronic & hard copy) to promote high-quality output, distribute deliverables to clients electronically or in hard copy (production), and track receipt of the deliverable.
• Leads records retention by closing the WIP folder, gathering all project team hard copies, and scanning or recycling them. Review Iron Mountain boxes monthly for recycling boxes that meet retention timeframe criteria.
• Follow through on bids – provide documents (production)/collect money (submit to AP) /deliver bids as necessary to Client, etc.
• Champions PQA best practices, such as kick-off meetings, PWP, TATs/STAR, closeout, etc., by preparing all necessary materials for project teams.
• Set up and maintain document management and project control support according to company policy and proper procedures for multiple project teams.
• Communicate with internal departments and project teams to clarify and resolve administrative issues on a project.
• Set up opportunities, obtain proposal numbers, and create a project folder—continued follow-up with PMs on pipeline accuracy.
• Verify subcontractors have W-9, current insurance certificates, H&S high risk (if applicable), and a fully executed contract before the subcontractor starts work. If not pre-qualified, contact the vendor to get the appropriate paperwork.
• Track/support project-level certificate of insurance compliance.
• Recruiting support with resume documentation and candidate follow-up.
• Create, compile, and maintain internal social media sites for practices (Yammer, SharePoint, COPs).
• Organize internal and external webinars and training.
• Ensure all PQA documentation is filed in the correct subfolder to facilitate successful outside audits.
• Travel to local areas for office supplies

What You Will Need to Succeed:

• Bachelor’s degree or certification in field a plus or 1-2 years of relevant experience.
• Proven ability to plan and prioritize work, keep commitments, and manage multiple concurrent projects to on-time completion.
• Moving projects and tasks forward often requires being comfortable and confident working with a fair amount of ambiguity.
• Support new employee onboarding and provide mentoring to established colleagues.
• Ability to delegate workload when necessary.
• Proficient in MS Office and Team apps.

Benefits & Wellbeing
Retirement Savings:• 401(k) Pre-tax or Roth Contributions: Company will match equal to 100% of the first 3% of salary contributed, All employees are eligible to participate in the 401(k) plan and are 100% vested in the value of own contributions and any employer matching contributions.
Time away from work:• Vacation time is provided to full and part-time regular employees. Vacation is accrued, based on number of hours worked per week as well as prior years of experience.• Woodard & Curran offers paid sick time to eligible employees who are absent due to their own non-work related, illness, injury, or medical procedure.• Woodard & Curran provides up to 80 hours of Paid Parental Leave for child bonding in a 12-month period.• Company-paid short- and long-term disability insurance from Sun Life to assist with replacing a portion of your income in the event of non-job-related illne