Senior Business Coordinator Internal Medicine MEO (Galveston)

Minimum Qualifications: 

• Bachelors degree or equivalent and 2 years of office related experience.

  Preferred skills:

  • Proficient in the use of New Innovations
  • Excellent organizational skills
  • Advanced Microsoft Word and Excel skills 
  • Highly organized, proactive, self-starter with experience in high traffic/volume, fast paced office
  • Works well independently and in a team environment
  • Familiar with My UTMB, New Innovations, Kronos, ERAS, ACGME, NRMP, & ABIM
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
  • Ability to demonstrate tact and diplomacy when dealing with confidential information
  • Ability to create, compose and edit written materials
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Ability to independently understand, identify, communicate regulatory changes
  • Ability to understand GME accreditation and regulatory aspects of GME
  • Exercising independent judgment, flexibility and discretion when setting priorities, implementing procedures, maintaining standards, and resolving problems.

         Preferred Work Experience: 

• • Knowledge and ability to plan and manage the administrative activities of a fellowship program through application of prescribed standards, policies, and procedures
  • Knowledge of the State's basic licensing regulations for both temporary and permanent physician licensure
  • Thorough knowledge of RRC common and specialty program requirements; working knowledge of institutional program requirements
  • Knowledge and basic understanding of J-1 and H-1 visa sponsorship
  • Previous residency or fellowship training program office experience
  • ACGME experience

Job Description:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

Job Duties:

• Assists Program Directors of multiple specialty fellowship programs adhere to their accreditation requirements and participate in the implementation of master block schedules
• Assists Chiefs and divisional management with distribution and maintenance of complex clinical rotation and on-call schedules for fellows and ensures that all rotation schedules are fully supported
• Assures required Letters of Agreement and Affiliation Agreements are in place for all off-site rotations
• Maintains fellowship program records and evaluations; completes program reports in accordance with accreditation standards, tracks participant progress through the program for completion of ongoing program recertification
• Assign and track evaluations and send completion and delinquent reminders to faculty and fellows
• Create and track block schedules using New Innovations and cross reference with Amcon as deemed applicable.
• Coordinate all requirements