APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

​

 

 

POSITION SPECIFICS​

The College of Engineering Dean’s Office is seeking an administrative support supervisor to support the executive leadership team. This staff leader will train and oversee support staff while providing administrative support to an executive team of administrators in faculty affairs, operations, and special projects by performing a wide range of complex, high-level, confidential, and sensitive projects.  This role requires excellent leadership, professionalism, discretion, and the ability to anticipate needs and thrive in a fast-paced environment.

Responsibilities:

• Plan, organize, support, and coordinate the administrative processes in the Office of the Associate Dean for Faculty and the Office of the Assistant Dean for Operations

• Coordinate meeting logistics, including scheduling, material preparation, and agendas

• Compose, review, and distribute internal and external communications

• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals

• Create and maintain files and databases

• Serve as primary liaison and initiator with Finance HUBs for completion of budgetary, reporting, and complex financial transactions where needed

• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

• Coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

Preferred Skills and Competencies

• Excellent organizational, communication, and problem-solving skills.

• Ability to handle sensitive and confidential information.

• High attention to detail and accuracy.

• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe.

• Ability to prioritize and manage multiple responsibilities independently.

• A commitm