Executive Administrative Assistant - Emory School of Law

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Description

Emory Law is a top-ranked law school defined by creativity and innovation in legal education. Located in Atlanta, it enrolls students from throughout the United States and the world pursuing juris doctor, juris master, master of laws, doctor of juridical science, and master of comparative law degrees. Emory Law alumni work across the globe as leaders in law, business, government, philanthropy, and education. Emory Law strives for a world in which law provides a common framework for courageous leaders to engage our most complex social and economic challenges and to achieve positive social transformation by advancing the rule of law. 

 

KEY RESPONSIBILTIES:

• Working with the dean of Emory Law, the executive assistant independently manages the effective and efficient operation of the dean’s office. 
• As a member of the dean’s leadership team, the executive assistant participates in strategic planning and day-to-day law school operations, providing direction to ensure that short- and mid-term goals are realized. 
• The successful candidate will be a results-driven, dynamic team player with excellent writing, organizational, and interpersonal skills, and have the ability to interact well with a diverse community of students, faculty, staff, alumni, and external constituents.

Dean’s Office Management

• Collaborates with other senior leadership in the day-to-day law school operations, including providing direction to staff
• Maintains dean’s calendar to ensure strategic and efficient scheduling of the dean’s time and ensure appropriate preparation for daily activities
• Writes letters and other documents; drafts or edits emails; collects and analyzes information, and initiates communications. Based on knowledge of dean’s views and preferences, may respond on behalf of the dean
• Coordinates domestic and international travel arrangements
• In coordination with other Senior Leadership members, supervises administrative staff
• Delegates work and tasks as appropriate to ensure effective operation of the office

Planning

• Maintains an enterprise-wide view of themes, activities, and initiatives related to the University's and Emory Law’s strategic plans and regularly advises the dean on issues connected to these efforts
• Monitors progress of issues and project directives of the dean from inception to completion 
• Maintains easily accessible and organized portfolios of each project of current and emerging interest to the dean
• Works collaboratively with the dean's direct reports to ensure execution of priorities and projects for the school, and to identify and resolve obstacles to the prompt resolution of major issues and decisions of direct interest to the dean
• Manages process and timetable for making key decisions, ensuring that necessary materials are prepared and reviewed by relevant stakeholders before a decision is to be made
• Alerts the dean when important deadlines for key decisions and correspondence are due
• Develops recommendations and action plans
• With the dean and associate deans, plans faculty meetings
• Assists in the administration and interpretation of policies and procedures for the school
• Prepares and monitors the dean’s office budgets and project proposals
• Researches and compiles information for reports and presentations, including chart and graph preparation
• With the associate dean of advancement and alumni relations, targets and arranges alumni visits
• Collaborates in the planning of other meetings and events for the dean’s office and the school
• Assists the dean in ensuring that meetings and events are efficient via their planning and preparation, conduct, and follow-up
• Ensures timely and accurate completion of key projects and proposals as designated by the dean

Assisting the Dean

• Develops and maintains professional relationships with university officials, faculty, staff, alumni, and students
• Serves as a subject matter expert and resource
• Acts as the liaison between the dean and other stakeholders
• Uses independent judgment to determine the importance of urgent inquiries to the office
• Ensures that the dean has all materials necessary to support scheduled activities
• Assists the dean in ensuring that meetings and events are efficient via their planning and preparation, conduct, and follow-up
• Takes minutes at Faculty Meetings and finalizes minutes in a timely ma