Staff Assistant Duke Law School

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

 

 

DUKE LAW SCHOOL

 Staff Assistant

(Staff Assistant;  Level 9)

 

The primary responsibility of the staff assistant position is to provide instructional and administrative support to a group of Law School faculty in their research, teaching and publication activities. This position will also provide administrative support to assigned Centers and/or Programs. This position has direct reporting to the Manager of Academic Services.

 

Work Schedule

Regular, full-time 40-hour/52 week position.

 

Work Performed

         Center/Program Support

• Assist assigned Centers and Programs in providing administrative support to Directors and fellows.
• Manage and update websites, listservs and other online resources relating to the Centers and Programs.
• Liaise with other programs, offices and departments at Duke to coordinate Center and Program activities and to accomplish objectives.
• Publicize events using appropriate advertising methods such as posters, emails, social media.
• Oversee the operating budget for assigned Centers and Programs, verifying and reconciling expenditures of budgeted funds.
• Review, approve, and process all expenses, reimbursements, and payments for events, including securing bids, analyzing, and comparing costs for services as needed.
• Prepare justification for special funding needs.

 

Instructional and Administrative Support

• Download, edit and format course materials
• Scan course materials to create electronic documents
• Proofread scanned documents for accuracy
• Ensure that course materials are prepared and distributed on time
• Proctor exams and input grades
• Maintain confidentiality of student records and information
• Conduct course evaluations
• Post course assignments and materials to Sakai or the appropriate website
• Obtain copyright permissions for materials used in coursepacks
• Provide class rosters and other materials to ensure that students and instructors have everything needed for a successful class
• Prepare PowerPoint slides, charts and graphs to be used for students and in the classroom
• Ensure financial documents are processed for reimbursements accurately and timely
• Maintain accurate and current time-tracking records
• Participate in staff meetings and training sessions

 

Research Support