Events Marketing Manager (Conferences)

Hi, I’m Darcy! I joined Ashby just over a year ago to establish our events function. I started my career in interior design before moving into event and field marketing, and have spent nearly 10 years producing high-impact events and campaigns across a range of companies. I’ve loved shaping our sponsored activations at industry conferences and how we show up at third-party events - building complex project plans and timelines, partnering closely with Design on event creative direction, and developing strong vendor relationships that are core to our success. And now, as we prepare to scale our conferences and third-party event activations and operations in 2026, we’re expanding the team to make it our most exceptional year yet!

We have notable customers like Notion, Linear, Shopify, and Snowflake. Our growth and retention metrics are best-in-class among our peers: we have tens of millions in ARR, growing >100% year over year, over 3,00 customers, very low churn, and many years of runway. We’ll share more details once we meet!

About this Role

At Ashby, we believe events are more than just gatherings - they’re powerful moments to connect, inspire, and build community. Every detail, from the first invite to the last goodbye, is a reflection of our brand and our commitment to creating thoughtful, human-centered experiences.

We’re looking for an Event Marketing Manager who knows how to create experiences people feel - someone who can balance creative vision with flawless execution and turn every detail into a reflection of the Ashby brand.

You’ll own the operational execution of Ashby’s presence at industry conferences and third-party events - from major industry gatherings like Transform, Unleash, and RecFest to niche, high-impact programs across the recruiting landscape. Your role is to bring our event presence to life through thoughtful, high-quality activations that elevate our brand and create meaningful connections with talent leaders. You’ll collaborate closely with internal stakeholders and external partners, managing logistics and budgets end-to-end and serving as a reliable on-site presence to ensure every detail runs seamlessly.

This role is perfect for someone who thrives on organization, efficiency, and execution - a dependable operator who excels at managing logistics, keeping teams aligned, and ensuring every event runs seamlessly from start to finish.

You’ll be responsible for:

• Planning and executing all event logistics for Ashby’s participation in conferences and sponsored events, including booth builds, swag, shipping, travel arrangements, staff management, room blocks, and on-site execution.

• Coordinating cross-functionally with Marketing, Partnerships, Sales, and Design to ensure brand consistency, messaging alignment, and seamless attendee experiences.

• Owning vendor relationships, including event organizers, production partners, booth fabricators, shipping/logistics providers, and swag suppliers.

• Managing budgets end-to-end, from forecasting and vendor negotiations to reconciling invoices and tracking spend.

• Creating and maintaining detailed documentation, including event briefs, timelines, run-of-shows, staffing and travel plans, and post-event debriefs.

• Serving as the on-site conference lead, managing setup, run-of-show, and teardown, while ensuring a polished and professional presence.

• Tracking performance metrics such as booth traffic, engagement, and ROI to inform future event sponsorship decisions. Partner with our RevOps team to ensure we have the right infrastructure in place to track leads generated from events.

• Continuously improving operational processes, vendor relationships, and documentation to drive efficiency and scalability across the event program.

Tablestakes

• You are a strong project manager who keeps programs on track and anticipates issues before they arise.

• You are comfortable managing multiple projects simultaneously, balancing strategic priorities with hands-on execution and attention to detail.

• You bring a relationship-driven approach to your work - whether it’s with vendors, teammates, partners, or customers, you know collaboration is key to great work.

• You see events not just as experiences, but as powerful drivers of brand love and business growth.

• You can travel domestically and internationally