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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Department of Communication Sciences and Disorders in the College of Health and Human Development at Penn State is seeking an experienced and highly organized Administrative Support Manager. Reporting to the Department Head, this position provides strategic and operational oversight of the department’s administrative functions and supervises a team of other full-time staff.

The successful candidate will manage office operations, oversee confidential budgets and personnel documentation, coordinate faculty recruitment activities, and support departmental research and academic programs. This role requires excellent leadership, professionalism, discretion, and the ability to anticipate needs and thrive in a fast-paced environment.

RESPONSIBILITIES:

• Serve as the assistant to the Department Head, providing high-level administrative and operational support, including acting as the Department head’s proxy for budgetary and personal documentation.

• Oversee day-to-day office operations and ensure smooth, efficient and compliant departmental workflow.

• Provide leadership for the recruitment, training, and supervision of administrative support staff at two locations—the Ford Building and the Speech, Language, and Hearing Clinic (743A Hastings Rd)—promoting a supportive, inclusive, and high-performing work environment.

• Encourage staff growth and professional development through effective leadership.

• Manage confidential personnel and budgetary records with discretion and accuracy.

• Administer departmental budgets, including restricted and general funds; prepare and submit the annual operating budget to the Dean and Financial Officer.

• Review and approve financial documents, recommend funding strategies, and provide oversight for post-award grant management.

• Coordinate and manage the departmental financial workflows in collaboration with the Finance Optimized Service Team (OST)

• Liaise with College Human Resources on faculty recruitment and hiring processes.

• Support internal programs, including grants, fellowships, and endowments.

• Collect and analyze data for reporting and planning purposes.

QUAULIFICATIONS

• Excellent organizational, communication, and prob