Event Planner

Event Planner – Deloitte University   

Deloitte University - Westlake, TX

Position summary

This position is responsible for the strategic planning and execution of Deloitte meetings including at Deloitte University (DU) and offsite locations. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as internal stakeholders.

Meeting Planning Responsibilities:

·       Deliver exceptional client service and communicate with a consultative, solutions-oriented approach

·       Forecast management and impeccable data integrity

·       Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)

·       Liaison between meeting sponsor and sourcing/scheduling/registration/office operations/vendors/closing; understand and interpret meeting objectives and navigate through the meeting teams’ processes on behalf of meeting sponsor

·       Build relationships and trust quickly with leadership and stakeholders

·       Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination

·       Execute C-Suite level meeting and events including in client services facing programs

·       Rooms management to minimize financial impact to the firm regarding meeting attrition and Deloitte University utilization

·       Serve as single point of contact for both the sponsor and Deloitte University/the hotel/meeting venue to include coordination on-site

·       Develop, review, and approve detailed meeting specifications

·       Manage contracts for vendors provided services including but not limited to production, event décor, entertainment, transportation, team building, IT, special supplies/materials, temp assistance

·       On-site support for designated meetings to ensure successful meeting execution

·       Conduct communication (written and oral) both internally and externally with a consultative style 

·       Drive project management with the ability to understand scope, create timelines and budgets, and deliver on time to budget 

·       Work independently on multiple projects simultaneously and under deadlines, with a focus on solutions and results

·       Manage a high-volume workload in a fast-paced environment while managing stress 

·       Flexible schedule to include coverage of evenings/weekends as meeting/event needs dictate

·       Minimal travel required

Basic Qualifications

·       Minimum of 3 years of related meeting or special event experience in a corporate, hospitality, service-oriented or customer-centric environment

·       Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.