Administrative Assistant

Posting End Date:

February 17, 2025

Employee Type:

Regular-Full time

Union/Non:

This is a non-union position

The Administrative Assistant position is responsible for providing a broad range of administrative support for the HR and REWS function.

Responsibilities include coordinating and maintaining all day-to-day administrative functions as follows:

• Provides general administrative support to the Houston HR REWS team and visitors.
• Administrative support includes calendar management, managing travel itineraries, event planning, managing correspondence with current and prior employees, document management and facilities requests.
• Manages the preparation of expense reports, processing invoices and handling and distribution of incoming inter-office mail.
• Prepares confidential and non-confidential correspondence, documents, presentations, meeting minutes and other reports.
• Plans and coordinates meetings and activities that involve internal and external stakeholder interaction.
• Providing general administrative support for the overall office including new equipment set up, maintenance requests, order and maintain office supplies, etc.
• Provides back-up support for other administrative assistants as needed.
• Additional responsibilities may be assigned as needed.

Scope/dimensions:

• Focus is on achieving general objectives under minimal supervision.
• Impacts are to the broad HR REWS team, HR REWS senior leadership as well as the broader Enbridge employee experience including Enbridge senior leaders.
• Exercises considerable judgment and discretion in the performance of their duties.
• Requires a high degree of professionalism, knowledge of the company, verbal and written communication skills, and interpersonal skills.

Contacts:

• This position interacts with a variety of contacts on a daily basis including People Leaders and employees, most generally in HR REWS and also across Enbridge.
• Acts as the Director’s point of contact with senior staff both internally and externally.
• Verbal communication consists of the collection and relay of basic information with tact and diplomacy.
• Written communication is primarily determined by past practice but may also involve the creation of original documents to relay a standard message.

Knowledge, Skills & Abilities:

Required: 

• Administrative certification or equivalent experience
• Minimum of three (3) years of administrative work experience
• Demonstrated ability to recognize and work with confidential information in a professional manner, including such areas as Human Resources matters, company materials and financial matters.
• Excellent communication and interpersonal skills.
• Demonstrated ability to work independently to prioritize, organize and coordinate work effectively in a proactive, positive and resourceful manner.
• High degree of attention to detail, problem solving, adaptability and organizational skills.
• Dependability and a positive attitude.
• Ability to manage and coordinate multiple calendars
• Excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.
• Proficiency with technology and various software applications. Utilizes Microsoft Office Suite, SharePoint and cloud based applications such as Workday at a high level of proficiency.  Prepares and revises documents for use by senior leaders.  Experience with presentation preparation required.
• Demonstrated ability to prepare correspondence using excellent grammar, spelling, punctuation and proofreading skills.
• Ability to collaborate and work with administrative assistant team.
• Ability to network and use a variety of internal and external resources to get things done in a fast paced and demanding work environment.
• Maintains and demonstrates current knowledge of Enbridge enterprise organization and business operations.

Preferred:

• College degree