Administrative Assistant

Overview:   Universal Engineering Sciences (UES) has an opening in our Building Inspection Department. UES is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope.
As an Administrative Assistant, you will be responsible for various administrative duties as part of the Building Inspection Department. If you’re reliable, have a good work ethic, and can cooperate with co-workers and clients respectfully, this is the position for you.

Job Responsibilities:

• Take calls from clients and managers
• Assist with processing daily reports and data entry 
• Creates and prints correspondences, reports, and other documents when necessary.
• Scheduling of building inspectors
• Billing and invoicing
• Assist with processing of permits
• Assisting other departments with administrative needs.

Required Qualifications:

• Strong verbal and written communication skills, detail-oriented with excellent organizational skills
• High school education/GED
• Excellent customer verbal and written customer service skills
• Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Valid Driver's License with an acceptable driving record

Preferred Qualifications:

• Prior experience in the engineering/construction industry
• Previous experience with Building Inspection and/or municipalities
• Experience with Deltek Vision, SAP Concur, and/or document management software

Who We Are:   UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute directly to projects that transform communities. With some of the greatest talent in Geotechnical Engineering, Construction Materials Testing and Inspection, Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope, we are committed to delivering groundbreaking solutions for our clients. At the core of our success is our team members who make it all possible. We know that the projects we deliver are only as good as our people, which is why we offer enriching opportunities for career growth at every level.   Growing in ExcellenceAs the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021, UES is poised to lead our industry into the future. As we evolve from a one-man operation to a company spanning 73 branches and 3,500 employees, we’re looking for enthusiastic talent to launch their careers and grow along with us.  Why Work at UES?We value the individual contributions of our employees, and we show this through providing great benefits. Click here to see how we support our people in and out of the workplace. Please ask your recruiter what benefits plans apply to you.  Check out our website: teamues.comFollow us on social media: LinkedIn | Facebook | Instagram | Twitter | YouTube#GroundedInExcellence 
EEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.