Executive Assistant to the CEO

Executive Assistant to  

Chief Executive Officer 

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Location: In-person / CIST Administrative Office / Austin, Texas 

Employment Type: Full-Time, Exempt 

Reports to: Chief Executive Officer and Chief Operations Officer 

Supervises: May supervise CIS personnel 

Starting Salary:  $5,000/monthly ($60,000/yearly) 

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About Communities In Schools 

Rooted in community for over 40 years, Communities In Schools of Central Texas (CISCT) is a sophisticated 501(c)(3) nonprofit organization in Austin, Texas. Communities In Schools (CIS) is a national organization that ensures every student has what they need to realize their full potential in school and beyond. At CISCT, our mission is simple: surround students with a community of support, empowering them to stay in school and achieve in life.  

Position Summary 

The Administrative Assistant to the Chief Executive Officer provides reliable, high-level, confidential support, ensuring the CEO operates efficiently and strategically through organizational, communication, and problem-solving skills. Key duties involve calendar management, coordination of meetings, reconciling CEO expenses, providing general administrative support, and handling sensitive information with discretion. The Administrative Assistant will also support special projects as assigned. 

What You’ll Do 

• Provide general administrative support for the CEO 

• Handle sensitive matters and maintain records with utmost confidentiality and discretion 

• Proactively manage and prioritize the CEO's extremely active calendar of appointments, resolving conflicts, and coordinating complex meeting schedules with internal and external stakeholders 

• Coordinate with all key participants, find mutually agreeable times, and send meeting invites 

• Inform CEO about daily meetings, scheduled activities, and deadlines 

• Assist with special projects by coordinating resources and tracking progress 

• Reconcile CEO expenses and prepare invoices and PVs 

• Maintain adequate system for managing supplies 

• Manage Contract Lifecycle process for CEO and Board Approvals 

• Assist in preparation, logistics, and administrative activities for board meetings 

• Manage the c-suite operations as directed by the CEO and/or COO 

• Assist and support c-suite with administrative tasks, including but not limited to calendar management, scheduling, meeting and presentation preperation, special projects support, resources coordination, document management, etc.   

• Participate in the CIS team