Legal Secretary (Norman)

Job Posting Title

Legal Secretary (Norman)

Agency

047 INDIGENT DEFENSE SYSTEM

Supervisory Organization

Okla Indigent Defense System

Job Posting End Date (Continuous if Blank)

August 06, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary commensurate with qualifications and within agency salary schedule.

Job Description

The Oklahoma Indigent Defense System (OIDS) is the statewide public defender agency which provides legal representation to indigent clients throughout the State of Oklahoma, with the exception of Oklahoma and Tulsa counties. 

 

OIDS is currently seeking a full-time Legal Secretary in our Appellate West Division, Norman office.  

 

Basic Purpose

Positions in this job family are assigned responsibilities for providing secretarial and administrative support to attorneys.

 

Typical Functions

• Provides secretarial and administrative support for attorneys; composes and prepares various legal documents and forms; takes and transcribes dictation of confidential, technical, or legal material requiring high degree of accuracy; records and transcribes proceedings of meetings and conferences.

• Independently researches, locates and assembles legal materials for working files used in docketing cases or information and data for administrative board or commission consideration and action; gathers agency data and documents to support various pleadings filed in different courts; develops and maintains files on research sources.

• Reviews routine petitions regarding administrative appeals and prepares appropriate draft pleadings.

• Arranges for special conferences and meetings; maintains attorney’s calendar, advising of commitments; makes travel arrangements; prepares and submits travel claims and expense account.

• Schedules depositions, prepares exhibits for court cases; compiles reports or other materials for use by an attorney or other member of a legal staff.

• Maintains or supervises the maintenance of confidential legal files and hard copy or electronic records.

• Assists attorneys in ensuring that deadlines are met for filing various court actions; files orders, judgments, pleadings, briefs and other documents on behalf of an attorney.

• May plan, organize and coordinate secretarial support for a staff of attorneys, general counsel or other legal staff; establish office policies and procedures; schedule activities for attorneys and other staff members.

• May supervise secretarial staff in the completion of required tasks; assign and review work; evaluate performance; provide training; approve leave; initiate disciplinary actions; interpret rules and regulations.

• Operates a variety of modern office equipment; screens phone calls and receives visitors; provides information or refers to appropriate official; opens, reviews and distributes mail; disposes of routine matters; prepares correspondence for supervisor’s signature.

 

Level Descriptor

Position will be filled at Levels I - IV, depending on candidate experience.

 

Education and Experience

• Level I: 5+ years of relevant secretarial experience.

• Level II: 5+ years of relevant secretarial experience, plus 1+ years additional experience as Legal Secretary I or equivalent.

• Level III: 5+ years of relevant secretarial experience, plus 3+ year