UNIV - Administrative Coordinator I - College of Health Professions, Department of Clinical Sciences

Job Description Summary

We are seeking a versatile and highly motivated professional to join our team in a multifaceted administrative role that supports critical functions across procurement, human resources, and marketing. This position combines responsibilities in vendor and purchasing coordination, faculty appointment processing, and social media content management for multiple divisions within our healthcare education programs. The ideal candidate will bring exceptional organizational skills, attention to detail, and a proactive approach to workflow management, along with strong communication abilities and the creativity to engage diverse audiences across digital platforms. This is a unique opportunity to contribute to the operational excellence and public presence of a dynamic academic institution.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000205 CHP - Clinical Admin

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Our team is looking to hire a detail-oriented and highly organized Administrative Coordinator to support the daily operations of the Clinical Sciences department as needed. Assisting with potential scheduling, communications, and the gathering of documentation to ensure efficient functioning within the unit. (15%)

The Administrative Coordinator will support faculty and staff onboarding and appointment processes. This role involves collecting affiliate paperwork and initiating communications for submission to the Human Resources (HR) Manager, drafting teaching agreements for HR review, processing dual and added source appointment requests, preparing appointment request letters, and coordinating orientation activities for new faculty and staff. (25%)

This position also includes supporting our procurement and vendor management operations. Key responsibilities include managing purchase requests, creating new vendors within our system, accurately entering receipts for all purchases, and submitting supplier invoice requests in a timely and organized manner. (25%)

In addition, this role will focus on managing and producing engaging content across all major platforms (Facebook, Instagram, X, LinkedIn, and TikTok) for seven divisions within our healthcare education programs. The ideal candidate will have experience in developing targeted content strategies, managing multiple social media accounts, and tailoring messaging to diverse audiences in academic and professional healthcare settings. Responsibilities include content creation, scheduling, analytics reporting, and maintaining a cohesive brand voice across divisions. (35%)

Preferred qualifications:

Possess excellent written and oral communication skills

Ability to manage multiple tasks efficiently while maintaining accuracy and confidentiality.

Strong data entry skills

Working knowledge of purchasing systems

Strong organizational skills and attention to detail

Ability to collaborate with program leadership

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Abilit