APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We are seeking an Intermediate-Level Administrative Assistant to support our Penn State Information Technology (PSIT) team. This role is a vital part of our large unit, providing the operational backbone that helps our teams function efficiently and effectively.

The position is based at the University Park Campus; however, flexible work arrangements, such as hybrid work opportunities, may be considered. Questions related to flexible work should be directed to the hiring manager during the interview process.

RESPONSIBILITIES

• Manage office supplies and inventory by ordering, organizing, and distributing essential materials.

• Oversee scheduling and booking of meeting rooms and other resources.

• Maintain accurate and updated information on internal websites.

• Schedule meetings, appointments, and events for staff and teams.

• Coordinate event/meeting planning, including catering, venue arrangement, and invitations.

• Arrange travel.

• Oversee administrative responsibilities related to onboarding and offboarding.

• Software management.

• Coordinate search committees, manage logistics, communications, and candidate scheduling as part of the hiring process.

REQUIRED QUALIFICATIONS

• Proficiency in Microsoft Office tools (Word, Excel, Outlook, Teams, etc.)

• Ability and willingness to learn new software and internal systems

• Strong attention to detail and organizational skills

• Clear, professional written and verbal communication

• Ability to work independently and collaboratively within a team

PREFERRED QUALIFICATIONS

• Proven adaptability in a dynamic work environment

• Experience with scheduling tools and calendar mangement

• Customer service mindset with a proactive approach

• Strong time management and ability to prioritize multiple tasks

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS