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Commercial Lease Administration Manager

Empire State Realty Trust
New York City, United Statesfull_timeVerifiedPosted 23 Jul 2026

About the role

COMPANY SUMMARY
 
Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of well-leased, top of tier, modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observation Deck, ranked the #1 Top Attraction in New York City for the fifth consecutive year in Tripadvisor’s 2026 Travelers’ Choice Awards: Best of the Best Things to Do. The Company is a recognized leader in energy efficiency and indoor environmental quality. As of March 31, 2026, ESRT’s portfolio is comprised of approximately 8.0 million rentable square feet of office space, 0.8 million rentable square feet of retail space and 743 residential units. More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X and LinkedIn.
 
The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision. 

POSITION SUMMARY 
 

Empire State Realty Trust (ESRT) is seeking support for the Lease Administration Team. The Commercial Lease Administration Manager oversees the day-to-day operations of the Lease Administration function, ensuring the timely and accurate administration of commercial leases, strong internal controls, and data integrity within Yardi. This role manages the lease administration team, supports month-end close and financial reporting, partners with Leasing, Operations, Property Accounting, Legal, and Finance, and leads process improvements through automation and AI-enabled solutions.

The ideal candidate will possess strong technical lease knowledge, a collaborative approach to working with legal and leasing teams, and the ability to review and understand lease documents. This position plays a key role in maintaining compliance with company policies and ensuring tenant lease profiles are set up accurately lender requirements while contributing to process improvements and special projects related to lease administration.

RESPONSIBILITIES

    LEASE OPERATIONS:

  • Oversee timely processing of lease activations, amendments, renewals, modifications, and terminations
  • Monitor lease administration workflows, critical deadlines, and department trackers
  • Administer cash security deposits and letters of credit, including approved-bank review, receipt, replacement, transfer, reduction, release, drawdown, refund and escrow coordination
  • Monitor tenant activation status, substantial completion, and deferral agreements
  • Coordinate acquisition and disposition lease administration activities
  • Provide direct billing instructions to Accounting/AR for base rent, percentage rent, license fees, utilities, and operating-expense/tax escalations
  • Implement automation and AI applications to improve workflow efficiency and reporting accuracy

    • CONTROLS & COMPLIANCE:

  • Ensure lease administration controls, policies, and procedures are maintained and followed
  • Coordinate internal and external audit requests and review supporting documentation
  • Review reconciliations, reports, and staff work for accuracy and completeness

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Company

Empire State Realty Trust

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