Administrative Assistant (Entry Level), Support Services

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

This entry level Administrative Assistant role will provide administrative and customer service assistance to the Support Services Department. Strong computer, administrative and customer service skills needed.

This role is 100% onsite.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  High School Diploma or equivalent

• Experience
  1 year to 2 years clerical experience and medical terminology
  May consider higher education completed in lieu of minimum requirements.

Preferred

• Experience
  1 year of general office experience

JOB DUTIES

• Operates multiline telephone, answers all calls promptly, records messages and provides messages to appropriate staff.
• Schedules meetings, conferences, interviews and appointments. Keeps track of departmental activity via calendar.
• Opens, sorts, reviews and distributes mail. Prepares responses to routine inquiries. Identifies items requiring immediate attention.
• Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence records and other documents.
• Prepares meeting packets. Copies, assembles and distributes packets. Attends meetings, takes and transcribes minutes.
• Transcribes, types, formats and proofreads variety of material.
• Types and performs data entry into existing computer software programs.
• Keeps department stocked with supplies. Manages office supply budget.
• Assists willingly with other administrative duties as assigned. Organizes unscheduled time.
• Demonstrates flexibility and adaptability to fluctuating workload and prioritizes job duties.
• Operates and manages departmental office equipment.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure