UNIV - Administrative Coordinator I - Department of Pathology and Laboratory Medicine

Job Description Summary

The Administrative Coordinator is responsible for handling day-to-day administrative tasks to support the efficient functioning of the Clinical Pathology Division of the MUSC Department of Pathology and Laboratory Medicine. Reporting directly to the Director of the Clinical Pathology Division, and working with the Clinical Pathology faculty, this role requires strong organizational and prioritization skills, responsiveness, and attention to detail. The Administrative Coordinator will also be relied upon to create periodic reports, participate in administrative meetings, and maintain accurate records for the Division.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001006 COM PATH Laboratory Medicine CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Administrative Coordinator I – Band 5

Division of Clinical Pathology

MUSC Department of Pathology and Laboratory Medicine

Administrative Coordinator Responsibilities & Duties

30%:   Manage and organize Division operations and procedures

• Coordinate meetings and appointments for the Division Director and Lab Directors as requested
• Handle incoming and outgoing communications, including emails, phone calls, and mail
• Maintain and update office records and databases
• Order and manage office supplies and inventory
• Maintain on-call assignments for Clinical Pathology faculty in Qgenda
• Develop and implement office administrative systems and processes

25%: Provide liaison for the Medical Directors

• Facilitate communication and scheduling with MUSC and MUHA leadership including ICCE leadership and Lab Managers
• Facilitate communication between different departments and divisions with the CP Division within the organization
• Assist with event and meeting planning and coordination
• Assist Medical Directors with administrative tasks associated with University functions

15%: Serve as Clinical Chemistry Fellowship Coordinator

• Assist the Fellowship Director with the recruitment and selection processes as well as the accreditation process
• Maintain, review, and compile documents received from applicants. Routinely communicate with applicants regarding their application status
• Coordinate and manage all aspects of the candidate interview process and post-interview evaluations
• Provide administrative support to the Fellow

10%: Assist in the preparation and distribution of meeting agendas and materials

10%: Prepare reports, presentations, and data as driven by the Division Director

5%: Undergraduate Medical Education support

• Assist faculty in the preparation of student lectures, schedules, and reports for elective courses; confirm accuracy of course descriptions and orientation slides on an annual basis
• Create and maintain electronic student schedules for monthly rotations
• Ensure the timely completion of student evaluations by course directors
• Prepare student welcome emails with pertinent information; facilitate student lab access

5%: Other duties as requested by the Director of the Clinical Pathology Division

Preferred Qualifications:

• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time-management and multitasking abilities
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Customer service orientation
• Familiarity with office equipment (e.g., printers and fax machines)
• Effective written and verbal communication and interpersonal skills
• Ability to prioritize tasks and manage workload efficiently
• Professional demeanor and ability to maintain confidentiality
• Experience working in a laboratory setting
• Familiarity with laboratory sciences and laboratory management software and tools

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 h