Assistant Project Manager

Department: NightOwl Internal

Employment Type: Full Time

Location: Back Office

Compensation: ₱50,000 - ₱80,000 / month

Description

 The Assistant Project Manager plays a critical role in ensuring smooth project operations, including set-up, tracking, and documentation. Candidates should have at least 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms. 

Key Responsibilities

• Project Setup
  • Establish job accounts, review top sheets and lighting/power packages, and assess project values.
  • Coordinate job setup communication, emailing suppliers and copying office@jfcelectric.com.
  • Distribute field binders and plans to Foremen.
• Change Orders
  • Assign change order numbers and log them in CE as required.
  • Process change orders, send them to customers, and follow up to secure approval.
  • Communicate change order details with field teams as necessary.
• Cost Coding & Work Order Tracking
  • Gather and monitor Work Orders/Day Work Orders for projects.
  • Validate hours and cost codes on timecards, matching them to Work Orders, Day Work Orders, and Change Orders.
  • Pre-code accounts payable entries related to Change Orders, Service, Lighting, or Power before others complete the final entries.
• Submittals
  • Send vendor Purchase Orders (POs) for lighting and power, requesting submittals as needed.
  • Submit to customers and follow up for approvals.
  • Verify accuracy and release material orders, monitoring shipment dates for project timelines.
• Closeouts
  • Prepare closeout documents, including warranties and as-builts, for contractors as requested.
• Project Shipping Coordination
  • Manage shipment appointments, coordinate with vendors, and update Foremen/Project Managers as needed.
  • Provide reminders to Foremen about upcoming deliveries.
• Material Orders
  • Supply Foremen with POs upon request.
  • Process material orders as needed and ensure they are entered into CE for tracking.

Skills, Knowledge and Expertise

• 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.
• A bachelor's degree or 2 years of experience working as an assistant project manager.
• Experience studying proposals, blueprints, specifications, and related documents to identify labor, material, and time requirements for projects.
• Ability to compile a professional presentation and create reports on costing data.
• Possesses keen analytical skills.
• Excellent math and data analysis skills with a strong preference for Excel /Google Sheets mastery.
• Strong problem-solving skills.
• Strong preference for an individual with great control of both written and verbal English skills

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• In-depth training for career growth
• Great Company Culture and HR experience
• 1,000 PHP De Minimis
• Equipment and software provided