Executive Business Administrator

Cloud Operations + Innovation (CO+I) is the organization that builds, operates, and continuously evolves the infrastructure behind the Microsoft Cloud.  As the engine that enables Microsoft’s cloud-first mission, CO+I delivers reliable, trusted, secure, and sustainable cloud and AI infrastructure, ensuring capacity is available on time, every time, to meet customer growth and support Microsoft’s broader mission to empower every person and organization to achieve more. 

The CTO of CO+I Global Datacenter Engineering (GDCE) team is seeking a highly capable Executive Business Administrator to play a critical role in supporting the Vice President of GDCE.  The successful candidate will thrive both independently and collaboratively, bringing strong organizational, communication, and prioritization skills to effectively manage multiple workstreams in a fast-paced evolving environment.  

This role requires sound judgment, discretion, attention to detail, and a commitment to enabling executive and team success.  The successful candidate will serve as a leader within the CTO of CO+I business administrator community, actively supporting CTO wide initiatives, and providing backup support as needed. 

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.  Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.  

Calendar Management and Meeting Logistics 

Learns or provides calendar management and time planning support for manager. Learns and/or aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Learns to manage ambiguous situations. 

Cross-Functional Collaboration and Communication 

Develops strong relationships with stakeholders across multiple organizations (e.g., business-support professionals, Human Resources [HR], Finance, event planners, peers) to enable their leader and/or team's work. Communicate with external partners and audiences. 

Discipline Growth and Development 

Actively participates in the Business Support community. May mentor less experienced Business Support colleagues to help others increase their understanding and ability to navigate through the organization. May support onboarding and training of new Business Support staff as applicable. Contributes to their organization's culture. Continues to shadow and learn from others and leverages mentorship from senior admins. Documents and shares best practices and insights. 

Event Coordination and Logistics 

Supports planning, coordination, promotion, and support for events. Assists with determining event needs and outcomes. May assist with and/or own creating event itinerary. Acts as a point of contact for events (e.g., changes). Addresses any preparatory setbacks and escalates to senior Business Support staff as needed. Contributes to post event close out (e.g., tracking event results/attendance, distributing post-meeting materials) under guidance of others. Contributes to team morale and building team dynamics. 

Project Ownership 

Executes various projects and tasks and completes project deliverables with little or no supervision. Owns their components of project outcomes end to end with proper accountability. Identifies risks and challenges within core area of responsibility and communicates these to relevant stakeholders. Streamlines processes, provides process improvement suggestions, and adjusts as needed. 

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management) 

Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs. Processes expense reports with full compliance of Microsoft policy. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. Performs vendor and supplier management (e.g., ensuring set up for financial processing, opening purchase orders [POs]). May contribute to budget management in partnership with peers (e.g., Finance, Business Managers). 

Rhythm of Business (ROB) 

Gains deeper understanding of rhythm of business (ROB), key stakeholders, and interdependencie