TWDB - 26-10: Conservation & Innovation Water Technology Executive Assistant (Executive Assistant I)

Company Description

The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas and its citizens. Our mission is a vital part of Texas' overall vision and the state's mission and goals that relate to maintaining the viability of the state's natural resources, health, and economic development.

To accomplish our goals of planning for the state's water resources and providing affordable water and wastewater services, the TWDB provides water planning, data collection and dissemination, financial assistance, and technical assistance services to the citizens of Texas. The tremendous population growth that the state continues to experience and the recurrent threat of severe drought only intensify the need for the TWDB to accomplish its goals in an effective and efficient manner.

Job Description

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account https://tinyurl.com/CAPPS-Login in the CAPPS online application system at https://tinyurl.com/CAPPS-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

Texas Water Development Board’s Mission - Leading the state’s efforts in ensuring a secure water future for Texas. 

The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit http://www.twdb.texas.gov/jobs/benefits.asp.

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. 

**Must meet agency in-office requirements**

***Salary commensurate with experience and qualifications***

General Description

Performs complex (journey-level) professional assistance work for the director, managers, and staff of the Conservation and Innovative Water Technologies Division. Work involves coordinating high-level administrative operations of the division, disseminating information, and maintaining filing systems. Providing administrative support, contacting and coordinating with intra- and inter-agency personnel, the general public, and elected and appointed officials. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Conservation and Innovative Water Technologies Division.

Essential Job Functions

• Oversees and assists the director and managers with all administrative matters, activities, and operations in the Conservation and Innovative Water Technologies Division.
• Prepares, types, formats, edits, routes, and tracks a variety of routine and complex communications, reports, memoranda, and letters for the division, may determine the format and content of written communications.
• Schedules and coordinates meetings and special events, reserves meeting sites, contacts and confirms meetings, prints necessary documents or agenda, and attends meetings and takes minutes, as necessary.
• Prepares and processes documents related to travel such as expenditure requisitions, travel vouchers, travel authorizations, and vehicle request forms.
• Coordinates and processes travel arrangements including airline, hotel, and vehicle reservations.
• Answers, screens, and routes incoming phone calls, takes messages and refers calls to appropriate staff.
• Prepares and processes documents for purchasing conference registrations, supplies, and memberships.
• Receives, processes, facilitates, and disseminates information among the division and between the division and other agency staff, legislators, Board members, and the general public to ensures timely responses, as necessary.
• Develops administrative procedures and maintenance and retention of physical and electronic files.
• Participates in the administ