Executive Assistant

Are you someone who loves to can keep a visionary CEO on track? Do your superpowers include problem-solving, being precise, and being decisive?

If you answered "yes" to these questions, keep reading.

Attorney Assistant is a Virtual Assistant (VA) staffing and consulting company. We find high-quality, superstar VAs from around the world and staff them on exciting projects with our clients. Most of our clients are law firms across the United States.

You will be responsible for supporting the Chief Executive Officer (CEO) to help him stay organized and complete tasks that allow him to focus on more advanced responsibilities.

This is a hybrid virtual/on-site role and must be located in the Philadelphia area. The CEO will need someone flexible to meet in person at times.

If you have prior experience in an C-suite level administrative support role, great communication skills, and a passion for helping others, apply today!

Key Responsibilities:

• Anticipate and act upon the needs of the CEO before they arise.
• Organize high-level meetings and disseminate corresponding meeting materials, as needed.
• Compile briefing materials for meetings to ensure the CEO is fully prepared for scheduled appointments, presentations, discussions, etc.
• Maintain executive's appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.
• Light bookkeeping duties: personal/business financial record management; expense reports; financial document preparation
• Performing other administrative support tasks as assigned.
• Represent the CEO in a professional manner; exercise administrative judgment; respond to requests in a timely manner.

Requirements

• Must have reliable work from home capabilities. This includes but is not limited to:
  • Reliable power and internet connection. Internet speed must be at least 50 mbps
  • Quiet space or home office where calls can be made/taken with no distractions or excessive noise.
• Must have administrative/clerical experience.
• Must be proficient with computers and able to learn new online tools/softwares. Technologically savvy is a must.
• Must be a team player, open to feedback, ability to learn quickly, and not afraid to ask questions.
• Must be detail oriented and able to follow processes and procedures.
• Bookkeeping experience is a plus.
• Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the CEO.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Proactive, pragmatic, and resourceful problem solver.
• Must have a driver's license.

It's challenging. It's fast-paced. Your job description may change. But the rewards of accomplishment are amazing!

Benefits

📈 An opportunity to be a part of the #1 Fastest Growing Legal Virtual Assistant Company in the U.S.

The salary for this role is $65,000 annually.

Attorney Assistant is an Equal Opportunity Employer. The policy of Attorney Assistant is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.

Attorney Assistant is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans