Administrative Coordinator (Business Office)

Description

Job Title:   Administrative Coordinator 

Job Status:   Full-Time

Exempt Status: Non-Exempt

Department:   Business Office

Reports to:    Director of Finance and Human Resources

Job Summary 

TKA is a Christ-centered school grounded in a Biblical worldview, and we are looking for an Administrative Coordinator who is a follower of Jesus Christ and is dedicated to the school’s Christ-centered mission. This position plays a key role in supporting the Business Office and K-8 Principal by managing administrative tasks, logistics, and operational functions to ensure smooth day-to-day operations. The ideal candidate will be a service-minded, self-starter who is detail-oriented and has a love for numbers.

Requirements

Essential Job Functions

Regular Duties

• Mentor a group of students by meeting daily as part of the school’s home group program
• Provide administrative support for special events from planning through execution
• Greet, screen, and assist visitors, maintain visitors' logs, and issue badges when necessary
• Provide a welcoming environment to the Business Office over phone, email, and in person
• Assist with scheduling, communication, and day-to-day administrative tasks
• Organize and file documents, both in paper form and electronically
• Assist in the processing, filing, and tracking of vendor invoices and receipts
• Coordinate with other departments to ensure timely submission of required documentation 
• Manage cards, floral arrangements, and other items to support CCC
• Collect and distribute messages, incoming mail, and packages
• Manage the postage and mailing of mail and packages 
• Troubleshoot problems with copiers and arrange for service as needed
• Keep office lobby neat and tidy and water lobby plants weekly
• Maintain and wipe down B Building break room
• Stock main office and B Building workroom supplies
• Assist with various accounting and human resources tasks

Qualifications

Education and Experience

• High school diploma or equivalent required
• Some college coursework preferred
• 5+ years of administrative experience required

Skills and Abilities 

• Strong organization and time-management skills, ensuring effective task prioritization & execution
• Meticulous attention to detail and excellent follow-through skills
• Self-motivated with a proactive approach to problem-solving and taking initiative
• Customer service mindset
• Capable of thriving both independently and taking direction from multiple people
• Ability to work under pressure and in a fast-paced environment
• Excellent skills in communicating both orally and in written form 
• Proficient with Microsoft Office and Google Suite
• Quick to adapt and learn new software systems and technologies

Core Characteristics 

• Commitment to loving and serving Jesus Christ and supporting the school’s mission
• Positive, flexible, resourceful, and solution-oriented
• Able to understand, love, and relate to students
• Must be active (or pursuing) community in a local Christian body of believers
• Must have compatible theology in line with TKA's Statement of Faith and Lifestyle Agreement

Working Conditions & Physical Requirements

• Required to use the computer throughout the day
• Work will be performed from the campus
• Will move throughout the campus during the day
• May occasionally have to lift up to 40 pounds
• Work is generally performed, year-round, Monday-Friday from 7:30am-4:00. 

Salary & Benefits

• TKA offers a comprehensive benefits package that includes medical, dental, and vision insurance. Additionally, TKA  has an HSA and FSA plan, Employee Assistance Program, 403(B) base with matching contributions, basic life insurance, paid time off, and paid professional development.
• Pay Grid:  Coordinator ll
• Pay Grid Range: $29.18 to $34.88
  • This position is paid based on a preset salary grid, and the actual salary will be determined by applicable education and experience as determined by the Human Resources department. The starting pay listed reflects this position's minimum experience and education requirements. The top pay range represents the top of the pay grid for this position. It is rare for a candidate to ente