​Administrative Assistant (temporary) – Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Administrative Assistant (temporary) – Georgetown University Medical Center

Job Overview

The Administrative Assistant – in a temporary role - manages the administrative duties for GUMC Offices - for example, meeting scheduling, faculty support, academic program support, file maintenance, copying, faxing, and mailing; and performs a variety of complex and confidential administrative duties. Responsibilities include furnishing information, scheduling meetings and preparing agendas, responding to routine correspondence, researching background material, and responding to visitors and telephone calls; exercises considerable judgment and discretion in completing assignments.

The Administrative Assistant assists in various responsibilities associated with management of the office, such as the personnel and payroll activities of the department, including timesheet processing and Georgetown Management System (GMS) assistance for the office, payment to ensure compliance with University HR policies and procedures. They may design spreadsheets, maintain databases, and order supplies and equipment.  

Work Interactions

Reporting directly to, and receiving general guidance/supervision from - the Medical Center’s Senior Associate Vice President (SAVP) for Business Affairs & Administration - a member of the EVP’s leadership cabinet, the Administrative Assistant works closely with the EVP’s Chief of Staff as a member of the collaborative administrative support team to the Executive Vice President. For project-specific work and other duties, they may also have reporting through various GUMC faculty and staff.

Qualifications

• High School diploma
• Approximately 2 to 4 years of progressively responsible administrative experience or equivalent combination of education and experience
• Strong office computer skills and necessary technical skills include advanced use of MS Office applications (Word, Excel, PowerPoint), and proficiency with e-mail and browser applications
• Demonstrated ability to handle multiple projects and tasks in a timely and accurate manner
• Good interpersonal skills and ability to interact professionally with administration, faculty, staff, students, and others
• Demonstrated problem-solving, analytical, and organizational skills
• Ability to prioritize and manage tasks simultaneously with independence
• Strong organization and communication skills
• Extensive working knowledge of assigned department’s practices and procedures
• Ability to handle sensitive situations and information

Work Mode: Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$19.20 - $28.70

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

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