Accounts Payable Coordinator

Description

Under the supervision of the Accounting Manager, the Accounts Payable Coordinator will be responsible for maintaining accounts payable files, processing vendor invoices, and producing and mailing checks. All employees are expected to be consistent in following company policies and procedures and safety guidelines; timeliness, quality, accuracy and thoroughness of work performed; attendance, dress, leadership, teamwork, honesty, integrity and respect for others.

ESSENTIAL FUNCTIONS:

1. Creates and maintains quality relationships with vendors and buyer

2. Matches invoices to internal receivers to ensure accuracy 

3. Distributes inaccurate receiving paperwork & follows up on corrections

4. Codes and inputs vendor invoices for payment

5. Research account activity to resolve vendor problems

6. Files vendor invoices with all relevant information attached

7. Maintains virtual A/P files with hard copies where needed.

8. Maintains vendor files in BisTrack and Great Plains

9. Produces checks and mails them to ensure timely payment of invoices

10. Assists with processing 1099’s as necessary at year end

11. Provides proper documentation to Accounting Manager

12. Utilizes automation where available to process invoices in a timely fashion

13. Identifies and develops creative solutions to reduce manual parts of the position

14. Participates in month end close activities as necessary

15. Produces and provides accounts payable information for management

16. Research vendor account problems and works with supervisor to resolve them

17. Maintains records of vendor donations

18. Independently resolves vendor account problems

19. Independently works with different departments and vendors to resolve disputed invoice problems

20. Effectively prioritizes workload

21. Independently codes expenses to correct GL accounts

22. Keeps Accounting Manager and CFO aware of excessive increases in expenses

23. Identifies areas for improvement and offers ideas to management 

24. Reconciles A/P related G/L accounts

25. Processes and reconciles customer refunds

26. Maintains and documents current standard operating procedures

27. Identifies and implements efficiencies in the department

28. Must abide by the Company Values, Rules of Engagement and Culture 

29. Other duties as assigned

Requirements

Education A high school education or equivalent is required. Must be able to read, write and speak English and have the ability to work with and understand printed forms and documents.

Experience Accounts Payable and computer experience highly desirable.

Skills Excellent communication skills and ability to work with the public

Strong organizational skills

Team oriented

Ability to anticipate and problem solve 

Other Must be able to maintain positive, professional relationships with vendors and co-workers.

Must be able to use a 10-key adding machine

Must be able to work well under pressure

Must be a self-starter, able to work efficiently and effectively with minimal supervision 

Must possess a valid Driver’s License with clean driving record

Typical Working Conditions: This position works inside in an office setting. 

Equipment Used: This position requires an employee to use computers, copy and fax machines, 10 key, scanner, phones and other equipment as assigned.

Essential Physical Tasks: This position requires prolonged sitting and other physical demands.