Jobs and Careers

New Business Coordinator

Overland Park, United Statesfull_timeVerifiedPosted 16 Jan 2025

About the role

At MMGY Global, we believe nothing shapes your view of the world like travel. So every day, we share our client’s stories from a perspective that inspires people to see the world differently. Our personalized service and strategy connect media, consumers and influencers across the globe, taking people to new places and changing their view for the better. At MMGY we inspire people to go places.

We have an immediate opening for a New Business Coordinator in our Overland Park, KS office. We are seeking a proactive and detail-oriented New Business Coordinator to join our agency Growth team. In this hybrid role, the ideal candidate will seamlessly combine project management with new business pipeline administration skills to support our business development efforts. This opportunity is ideal for individuals looking to start or grow their careers in project management and sales support. Key responsibilities will include managing proposal timelines, ensuring task assignments are completed on time and maintaining the accuracy of our new business pipeline through Salesforce.

Responsibilities

Project Management

Receive new business and agency marketing project requests from global teams and oversee the scheduling and resource allocation from creation to completion
Develop project timelines that align with trafficked resources and agency workflow
Assign tasks to various agency teams to ensure timely completion of all deliverables
Monitor progress across teams to identify potential bottlenecks and adjust schedules as needed
Communicate effectively with internal stakeholders to provide updates on proposal statuses
Utilize our global traffic systems – Workamajig (North America) and Paprika (Europe)

Collaboration

Partner with agency leadership across North America and EMEA offices
Foster impactful relationships with brand and channel leads by proactively communicating project statuses and deliverables
Attend cross-functional team meetings to align on upcoming pitches, resource needs and deadlines

New Business Pipeline Administration

Enter and maintain accurate data for new business opportunities in Salesforce
Regularly update and refine Salesforce records, ensuring accuracy across all pipeline reports
Assist agency leaders by compiling, organizing and inputting pipeline reports into Salesforce
Track lead progress and follow up with internal teams to maintain data consistency
Identify opportunities to improve functionality and workflow in pipeline reporting and collaborate with Salesforce consultants to implement enhancements

Reporting and Analysis

Generate regular reports to provide insights into the pipeline's status and trends
Monitor the health of the new business pipeline, identifying gaps or potential opportunities
Collaborate to refine reporting processes and improve data accuracy

Qualifications

1–3 years of agency or project management experience experience
Excellent organizational, interpersonal and multitasking skills
Results-oriented, self-motivated and able to inspire a sense of urgency for self and teammates
Highly organized and detail-oriented
Strong note-taking, scheduling and project tracking abilities
Analytical and innovative problem-solving skills
Ability to communicate clearly and concisely both verbally and in writing
Ability to work independently and as part of a team
Exhibit discretion with confidential information
Familiarity with Salesforce or other CRM software is preferred, as well as Google and Microsoft applications

MMGY Global provides a comprehensive PTO + benefits package inclusive of a hybrid telework policy. Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. MMGY Global is an Equal Opportunity Employer.

Who Are We? We’re a travel-obsessed collective of more than 600 people across the country and around the globe. And when we say we inspire people to go places, we mean ALL people. That’s why we’re focused on nurturing a workforce that’s as diverse as the places we