Vice Dean Clinical Administration & Finance SOM

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

 

Occupational Summary

The Vice Dean for Clinical Department Administration and Finance; Vice President, Clinical Department Administration is a senior administrative staff position reporting jointly to the Executive Vice Dean for Administration in the School of Medicine (SOM) and the Chief Operating Officer of the Duke Health Integrated Practice (DHIP). This position will be the key liaison between the clinical department Chief Administrative Officers (CAOs), the SOM Deans Office, DHIP administration and other University administrative offices for financial, human resources, and other operational activities

 

Work Performed

Resolve issues raised by clinical department faculty and business managers on matters related to finance, human resources issues related to staff, faculty recruitment, space, benchmarks, systems, etc.

 

Work closely with the Compensation Office and the departments to resolve faculty compensation issues and help plan for the continued evolution of department compensation plans and review processes

 

Interact directly with Chairs and CAOs on finance, performance, and organizational structure questions; provide regular management reports to Deans Office and DHIP Administration

 

Conduct routine meetings with CAOs to disseminate information and discuss current issues Coordinate department financial and budget meetings with senior administration

 

Help CAOs negotiate, as needed, difficult topics between departments/centers (e.g., moving faculty from a department to a center, including issues related to sharing of indirect and space assignment) and other schools as well as SOM and DHIP

 

Assist SOM Appointments, Promotions, and Tenure Office in administering faculty processes and policies with departments (e.g., faculty offer letter review, appointment requirements, etc.)

 

Work closely with SOM and DHIP Human Resources offices in the administration of human resources policies and processes involving the clinical departments within the SOM

 

Work closely with the Vice Dean for Scientific Integrity in coordinating research administration and compliance policies and processes with clinical departments Support SOM Executive Vice Dean and DHIP Chief Operating Officer in managing and coordinating Clinical Chair and SOM Vice Dean compensation

 

Make recommendations to the Executive Vice Dean on complex financial methodologies involving patent income flows, inter-campus relationships, cost allocations

 

Develop and manage a CAO mentorship program for new hires and CAOs with needed areas of development

 

Provide coaching clinical department CAOs and coordinate bi-annual CAO development retreats

 

Assist in financial redesign efforts relating to the methodologies for allocating central funds and for DHIP/DUHS/SOM clinical department funds flows and co-management