Education Program Coordinator

Site: The Spaulding Rehabilitation Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Under the direction of the Education Administration Manager/Director, coordinates continuing medical education programming (CME), including all lecture series and annual departmental education events, provides support to the academic/residency/fellowship programs of the Department of Physical Medicine & Rehabilitation, collaborates with Director of Medical Student Education regarding medical student clerkship rotations, coordinate with Chief residents regarding undergraduate student rotations, coordinates rotations for non SRH resident rotators at SRH, oversees or assists with observation applications, coordinates department PM&R research and education day, and provides other administrative support as needed.

 

Qualifications

Key Responsibilities

Coordinate Continuing Medical Education (CME) Programs:

• Participate and coordinate meetings to discuss each lecture series with each planning group, regarding presenters/topics for the upcoming academic year. Take minutes for follow-up and planning. Track topics discussed and topics given throughout the year via evaluations/emails.
• Manage 5 CME programs: complete annual lecture series renewal applications, submit new program applications (as needed), coordinate gathering all required documents for compliance with the Center for Professional Development (CPD), recruit presenters for each program, and prepare marketing announcements for all programs.
• Complete (6) check-ins yearly (send all completed documents to the CPD for review and approval). Ensure all applications and check-ins have been approved by strict deadline dates.
• Complete annual check-ins for each program and keep copies of all materials to submit to the CPD office.
• All lecture series (Weekly, Monthly, and Bi-Monthly Sessions): Communicate, invite, and schedule all speakers for each lecture series. Send out invitations to presenters, manage topics, and coordinate all required deliverables. Ensure each PGY3 resident and each fellow present—review topics to make sure there's no overlap. Coordinate logistics, presenter presentations, communication, email broadcasts, technology, room set-up for in-person sessions, video conferencing, Zoom/Teams, handouts, attendance sign-in sheets, etc.
• Zoom/Vimeo: Provide live video streaming for all lecture series using Zoom to all off-site staff who want to watch them. Record and maintain an archive for each lecture series using Vimeo.
• Electronic Evaluation/CME Credit Program: Manage and communicate the "Electronic Evaluation and CME Credits program." After each lecture series, send a link to staff who attended to complete an online evaluation to track attendance and CME credits and generate individual lecture certificates and a year-end cumulative certificate. 
• Archived Program for Grand Rounds Series: Manage and provide all program content to the CPD to be uploaded into the system and hosted on their site. (This program allows anyone to view a recorded Grand Rounds presentation and receive CME/participant credit. Sessions are uploaded within two weeks after each presentation, and this process will track members' credits throughout the year and provide a yearly certificate.)
• Donor Sponsored Grand Rounds Lectures: Manage and coordinate (3) Donor Sponsored Grand Rounds each year.  Manage the donor's budget and coordinate all logistics, including marketing, communication, broadcasts, presenter's air travel and hotel accommodations, videoconferencing, honorariums, food & beverage, flowers, room set up, etc.

Collaborate with Director of Medical Student Education regarding medical student clerkship rotations, including onboarding, credentialing and orientation processes.

Coordinate with Chief residents regarding any support needed for undergraduate student rotations.

Coordinate rotations for non SRH resident rotators at SRH, including credentialing, onboarding and orientation.

Oversee or assist with observation applications.  Oversee or assist with onboarding student observers (IDs, usernames, processing with HR). 

Provide support to the academic/residency/fellowship programs of the Department of Physical Medicine & Rehabilitation as need