Senior Manager, Accounts Payable

Company Description

QAD is building a world-class SaaS company, and we are growing. We are looking for talented individuals who want to join us on our mission to help solve relevant real-world problems in manufacturing and the supply chain.

We are a virtual first company and your primary work experience will be virtual / working from your home.  Occasional travel to a physical office may be required to enhance working relationships, collaboration, design, strategy and alignment.    

Job Description

The individual will provide strategic leadership and comprehensive oversight for the Global Accounts Payable (AP) function which includes the management of the end-to-end accounts payable processes. The individual will be responsible for implementing and managing all systems that are used in the AP process, including NetSuite, reviewing and updating of global AP accounting policies and processes, and leading a global shared services team to ensure efficient, accurate, and compliant processing of AP transactions.

Purchase to Pay Management:

• Oversee the end-to-end AP process, ensuring timely and accurate processing of purchase orders, vendor setup, invoices, and payments.

• Manage the global AP team, providing leadership, guidance, and support to ensure high performance and adherence to company policies.

• Develop, implement, and maintain AP policies and procedures to ensure compliance with internal controls and global regulatory requirements.

• Ensure all AP transactions are properly documented and recorded in the financial systems.

• Ensure efficient and accurate processing of all expenses including purchase orders, vendor invoices, while maintaining compliance with company policies.

• Implement best practices to improve efficiency and accuracy in all AP processes.

• Train both the purchase requesters (global internal stakeholders) and the AP team and maintain the training documentation up-to-date.

• Maintain the AP communication section of InsideQAD as well as any other internal communications of policy or procedure changes.

NetSuite System Management:

• Administer and manage the company's NetSuite AP system, including configuration, maintenance, and troubleshooting as it relates to expenses.  Collaborate with IT and other stakeholders to implement system enhancements and resolve technical issues.

• Ensure the NetSuite system is optimized for AP processes, including automation of workflows and reporting capabilities.

• Conduct regular reviews and updates of the NetSuite system to align with business needs and compliance requirements.  

• Remain current on new Netsuite functionality and implement what’s applicable.

• Lead the implementation of any new P2P front end systems.

Team Leadership and Development:

• Lead, mentor, and develop the Global AP team, fostering a culture of continuous improvement and best-in-class performance.

• Conduct performance reviews, set goals, and provide regular feedback to team members.

• Identify training and development needs for the AP team and provide appropriate resources and opportunities for growth.

• Maintain and regularly monitor the Service Level Agreements for the Global AP team.

• Serve as the point of contact for any change management required of the AP team in order to strive for best-in-class outcomes.

Reporting and Analysis:

• Prepare and present regular reports on AP performance, including key metrics, trends, and insights.

• Conduct variance analysis and provide recommendations for process improvements.

• Maintain reference guides and conduct regular GL coding and AP aging reviews to ensure accuracy.

• Monitor and analyze AP data to identify areas for cost savings and operational efficiencies.

Stakeholder Collaboration:

• Collaborate  with internal stakeholders, including Finance, Procurement, and IT, to ensure alignment of processes and effective communication.

• Serve as the primary point of contact for AP related inquiries and issue resolution that either can not be answered by the Global Shared Services AP Manager or isn’t meeting SLA standards.

• Collaborate with external auditors and regulatory bodies to ensure compliance with financial and regulatory requirements.

Qualifications

Education and Years of experience:

• Professional degree: Bachelor's degree in Accounting/Finance, Business Administration, or related field.Graduate Program (MBA, MIB or Masters)
• 7+ years of experience i