Administrative Assistant II

Are you a dynamic, tech savvy, administrative professional who is extremely organized? Then we have the role for you! As an Administrative Assistant II, you will provide proactive administrative support to leaders at the Director and Vice President levels and will actively contribute to the completion of various projects and goals. You'll be responsible for responding to or routing inquiries from internal and external sources, consolidating and routing reports and presentations, and creating and editing spreadsheets. You'll prepare and submit expense reports and purchase requisitions on behalf of our leaders, and maintain contact information and filing system processes. You'll also be responsible for coordinating business meals as well as scheduling and supporting on-site meetings and events. In addition, you'll liaise with the IT and Facilities departments to ensure all conference rooms and public areas are in clean and working order.

The ISR (Intelligence, Surveillance & Reconnaissance), Aviation, and Security (IAS) business area is a leader in ISR and aviation, it is a leading prime manned and unmanned aircraft systems integrator for innovative, high-performance ISR and aviation systems. Its end-to-end Command, Control, Computers, Communications and Intelligence, Surveillance & Reconnaissance (C4ISR) capabilities encompass design, integration, test, certification, ground/flight training and complete logistics support. IAS tailors solutions to customer cost, performance, and schedule requirements and designs to consistently exceed expectations – with an unrivaled record of on time and on (or under) budget deliveries. https://www.sncorp.com/company/business-areas/

Responsibilities Include:

• Manage multiple VP's and Sr Director’s calendar, schedule appointments, and coordinate meetings, ensuring all relevant parties are informed and prepared
• Screen and prioritize incoming communications, including emails, phone calls, and mail, and respond or redirect as appropriate
• Prepare and edit correspondence, presentations, reports, and other documents on behalf of leadership
• Coordinate travel arrangements, including flights, accommodations, and itineraries, and prepare expense reports
• Serve as a liaison between the leaders and internal and external stakeholders, including senior executives, clients, and partners
• Full execution of onsite/virtual meetings, visits, and events including catering
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters
• Liaise with executive admins and administrative assistant leads to handle requests and queries from leadership
• Knowledge of Microsoft Word, Excel & Power Point to create/edit spreadsheets, tables & briefings; type memos and correspondence for SNC personnel as required

Must-haves:

• A.A. (or equivalent degree) and 3 years of relevant work experience, or H.S. Diploma and 4 years of relevant work experience
• Proficient knowledge of Microsoft Office tools, including Word, Excel and PowerPoint is required
• Must have general knowledge of administrative practices, to include preparing expense reports and purchase requisitions, and coordinating meetings, events and travel
• Must be extremely dynamic, demonstrate initiative, and have the ability to multi-task in a very fast paced-environment
• Must be able to solve a variety of problems of moderate scope and complexity, and contribute to projects and goals
• Extensive organizational skills, attention to detail, and proficient communication skills are required
• Must be able to interpret the intent of available guidelines and use considerable judgment in applying them to individual situations
• Must be able to solve a variety of problems of moderate scope and complexity, and contribute to projects and goals
• The ability to obtain and maintain a Secret U.S. Security Clearance is required

Preferred:

• Experience with Microsoft collaboration tools such as Teams and SharePoint
• Experience with Security and Safety protocols
• Experience with Concur Travel and Expense platform or other travel management system
• Experience in a DOD environment and familiarity with JTR and FCG
• Experience with Concur Travel and Expense platform or other travel management system
• Proven interpersonal communication skills with personnel at all levels internal and external to the organization, including foreign and military officials 

Estimated Starting Salary Range: $24.39 - $33.54. SNC considers several factors when extending job offers, including but not limited to candidates’ key skills, relevant work experience, and education/tr