Sr. Administrative Assistant

COMPANY:

At BioCryst, we share a deep commitment to improving the lives of people living with complement-mediated and other rare diseases. For over three decades we’ve been guided by our passion for not settling for “ordinary” in our quest to develop novel medicines. We leverage our expertise in structure-guided drug design to develop first-in-class or best-in-class oral small-molecule and protein therapeutics, led by the efforts of our team of expert scientists in our Discovery Center of Excellence in Birmingham, Alabama. Our global headquarters is in Durham, North Carolina, our European headquarters is in Dublin, Ireland and our employees span the globe across sites in multiple countries. We are proud of our culture of engagement and accountability that rewards people for innovative thinking and achievement of key objectives. For more information, please visit our website at www.biocryst.com or follow us on LinkedIn and Instagram.

 

JOB SUMMARY:

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks for multiple personnel working independently and as part of an administrative team, with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting an office of diverse people and programs. This role will support the Commercial/Sales organization. Ideal candidate will be work in the Durham, NC  office but this role can be remote in EST time zone.  #LI-REMOTE

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings
• Experience with heavy travel schedules, making travel reservations for the team, both domestically and internationally
• Communicate and handle incoming and outgoing email communications on behalf of the team he/she supports
• Experience preparing and scheduling advisory boards
• Assist colleagues with preparation of presentation materials (i.e. reserve conference room space, partner with IT, order food, and prepare slides)
• Prepare and submit expense reports and supporting documents
• Contribute to the overall administrative team by completing a range of general administrative duties as needed (i.e. order office supplies, business cards, check mail, prepare FedEx packages, etc.)
• Manage commercial training calendar, logistics and coordinate/schedule all training needs of US Commercial
• Other duties as assigned

 

REQUIRED EDUCATION/EXPERIENCE/SKILLS:

• 4-6 years of experience supporting senior staff on an administrative level or an equivalent combination of education and experience
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience working in life sciences preferred
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Strong written and verbal communication skills
• Demonstrate the ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Be collaborative and be comfortable working in a team environment

 

The statements in this position description are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. The manager may assign additional responsibilities and assignments from time to time.

 

BioCryst is an equal opportunity employer and is committed to providing equal employment opportunities without regard to age, race, religion, sex, sexual orientation, gender identity, national origin, Veterans status, disability and/or other protected class characteristics. Additionally, BioCryst is committed to achieving its business objectives in compliance with all federal, state and local law.