Executive Business Administrator | Office of the CEO

The Office of the CEO (OCEO) is seeking an experienced Executive Business Administrator to provide high level administrative support in a fast-paced environment supporting the Chief of Staffs and the OCEO team. This is a critical role supporting work needed to drive activities for the Office of the CEO. This position requires outstanding executive maturity as contact with all levels of Microsoft is constant. We are looking for an experienced Executive Business Administrator who can efficiently and proactively operate within an agile environment.  

If you have initiative, drive, flexibility and are dedicated to producing consistently outstanding results while looking to be part of an amazing organization and team, we are also looking for you. You will provide unparalleled administrative support in a myriad of ways. Your primary function will be to provide calendar support for the OCEO Chiefs of Staff.  This will require the ability to adjust meetings based on business needs while communicating those changes in a compassionate yet discretionary manner. Candidates will demonstrate exemplary organizational, interpersonal and oral and verbal communication skills along with the ability to work independently and professionally. The ability to work successfully under pressure in a fast-paced team environment, build and maintain effective working relationships, accommodate diverse working styles will be paramount, while  attention to detail and the ability to maintain strict confidentiality is critical. 

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.    

Responsibilities

• Proactively managing complex Chiefs of Staff calendars with utmost attention to accuracy, timeliness and execution. 
• With guidance, making time management decisions on behalf of the Chief of Staffs to ensure meeting requests meet with time management priorities, performance objectives and the needs of the business.  
• Organizing key information and resources for the OCEO in OneNote, SharePoint, etc. and maintaining distribution lists so that they are always up to date. 
• Acting as a representative for the Chief of Staffs to a wide spectrum of MS employees, as well as executives and employees from outside organizations.  
• Arranging international Visa processing in a timely manner 
• Reconciling and submitting expense reports for the Chief of Staffs as well as assisting in some cases with other OCEO member expense reports, as appropriate. 
• Planning and supporting team meetings, offsites and/or morale events.  
• Ensuring New hire set ups are all-inclusive to create an unsurpassed experience for new OCEO employees.