OFFICE ASSISTANT - Specialized Training Assistant

Agency :  Illinois Law Enforcement Training and Standards Board 

Position Title: OFFICE ASSISTANT, Opt. 2 - Specialized Training Assistant(38504)
Closing Date/Time: 06/25/2024 
Salary:   Anticipated Starting Salary (Effective 7/1/24) $3,658 a month; Full Range $3,658 - $4,695 a month  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC014   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  [[38504]] 

 

 

***Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application***

Note: The Illinois Law Enforcement Training and Standards Board must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.

*Answer all questions thoroughly- DO NOT STATE SEE RESUME*

Position Overview

This position, under direction of the Manager of Specialized Training, serves as the agency’s Specialized Programs Assistant. The ideal candidate for this position will have the ability to work in a fast-paced environment, be highly organized, and be capable of multi-tasking to keep up with the demands of a busy and growing agency. ILETSB is conveniently located in Springfield with a satellite office in Chicago and free parking on-site at both locations. Employees enjoy excellent benefits, including health, vision, and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; flexible work schedules; and pre-tax benefit programs.

Essential Functions

1. Types statutorily required information into the Police Training Board (PTB), Law Enforcement Document Interchange (LEDI), and Law Enforcement Training Management (LETM) database applications pertaining to employment data and training status of municipal and county law enforcement and correctional officers.

• Accurately and completely enters information into the Police Training Board (PTB), Law Enforcement Document Exchange (LEDI), and Law Enforcement Training Management (LETM) database applications from: 
  • Agency Personnel Rosters
  • Annual Firearms Qualification Rosters
  • Academy and Mobile Team Unit Training Rosters.
• Applies knowledge of Board policies and procedures when applying the information entered.
• Applies knowledge of Board's Police Training Board (PTB), Law Enforcement Document Exchange (LEDI), and Law Enforcement Training Management (LETM) database applications.

2. Provides clerical office support to professional staff within the Specialized Programs department and throughout the Training Division, on various projects and training conferences.

• Gathers information and statistics upon request.
• Composes and types simple responses to routine correspondence using Microsoft Outlook and Word.
• Keyboards a variety of difficult material into Microsoft Outlook or Word and Excel documents, including records, reports, correspondence, and other documents from handwritten or printed hard copy where terminology includes both commonly used and specialized words which can be readily checked in available references or are previously encountered within the Training Division.
• Creates and maintains complete and accurate Excel spreadsheets to track specialized and general training data for reporting.
• Determines proper format of documents and proofreads for general clarity, punctuation, grammar, spelling, capitalization, and typographical errors.
• May submit draft documents to originators for editing prior to finalization.
• Ensures assignments are timely and adequately performed.
• Assists with preparations for the quarterly Board meetings

3. Receives and responds to inquiries from municipal and county law enforcement agencies, Mobile Team Units (MTUs) and Academies in order to verify and disseminate the data submitted by the agency into the Police Training