Administrative Assistant

Requisition ID: 280784 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: Brownsville, TX 

 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

Bechtel is partnering with NextDecade to support their vision to provide the world access to lower carbon intensive energy with their Rio Grande LNG (RGLNG) project in Brownsville, Texas. RGLNG is a natural gas liquefaction and export terminal situated on a 984-acre site on the banks of the Brownsville ship channel. The first phase of the RGLNG project consists of three liquefaction trains, two storage tanks and one marine berth. At full capacity, the five-train facility will have a production capacity of 27 million tonnes per annum (MTPA).

The Infrastructure Global Business Unit (GBU) is executing site civil and marine scopes of work associated with our scopes of work on the Energy GBU LNG projects.

 

Job Summary:

The Project Administrative Assistant works independently on the project to provide administrative support of a responsible and confidential nature. Helps to ensure the smooth functioning of the project. Duties require accuracy, good judgment, high degree of initiative and professionalism, discretion, diplomacy, and implementation of protocol. Anticipates changing priorities and problems. Helps the jobsite to interface with home office as necessary. #LI-KL1

 

Major Responsibilities:

• With a thorough understanding of Bechtel’s organizational structure, functions, and procedures, receives and screens phone calls and visitors and directs them to the appropriate parties. Follows up to ensure action. Completes business independently as appropriate. Ensures coverage in absence.
• Supports ALL jobsite department managers in administrative duties, including assembly of daily/weekly/monthly reports and agendas for weekly construction coordination meetings. Prepares and issues meeting minutes and/or conference notes. Maintains and tracks down jobsite actions as required.
• With an understanding of Bechtel's goals and priorities and of the manager’s commitments, composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of managers. Often researches information and compiles summary reports. Reviews for accuracy and format outgoing documents that require the manager’s signature.
• Responsible to create and maintain a tracking within excel for project site equipment. This tracking will include maintenance of equipment.
• Responsible for tracking and follow up on equipment maintenance requests.
• Coordinates requests from client, manager, and in-house staff. Determines action on important or emergency matters or knows whom to contact in absence of manager. Maintains file of important matters for the manager's attention u