Administrative Assistant for Internal Affairs

The Administrative Assistant for Internal Affairs assists the Associate Dean for Administration and Student Development by providing a variety of services including developing budget recommendations and justification, monitoring budget expenditures, orienting students and staff to law school and University policies and procedures, assisting with handling sensitive staff and/or student information and forms; participating in long-range planning for the law school; preparing required reports; planning and carrying out special projects which require analysis, evaluation and interpretation; and coordinating the daily workflow in the office. The Administrative Assistant for Internal Affairs also works closely with the Director of Student Affairs to plan and host events for the students.

Essential Functions and Responsibilities

1. Composing general correspondence.

2. Data entry related to HR and accreditation.

3. Compiling and organizing presentation and meeting materials.

4. Assisting with the preparation of materials for receptions, conferences, and other law school related functions.

5. Maintaining the law school administrative suite supplies and submitting supply orders online as needed.

6. Performing errands for the law school on and off campus.

7. Assisting with coordinating and executing special projects and events including, but not limited to, receptions, co-curricular tournaments, student organization events, conferences, guest speakers and distinguished visitors, and annual degree presentation ceremony.

8. Preparing expense reports.

9. Answering phone calls and greeting all constituents at the School of Law main reception desk as needed.

11. Other duties as assigned.

Qualifications, Credentials, and Competencies

• A bachelor's degree and at least one year of experience in administrative support is required.

• Must be proficient in MS Office suite, file maintenance, editing, and proofreading.

• Experience in an academic setting is preferred.

• Effective communication both verbally and in writing.

• Ability to intuitively reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

• Regularly lift 10 or fewer pounds.

• Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Target Hire Date

2025-08-25

Time Type

Full time

Location

Lynchburg - In Office

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.