Senior Personal Assistant (Maternity Cover - 12-18 months)

Frontier Economics is an economics consultancy that tackles the big questions facing governments, businesses and society. We help our clients to analyse and understand their markets and to formulate strategies based on sound economics. The methods and models we use are often complex, but our advice is always succinct, clear and honest. 

The company has grown rapidly since it was founded almost 20 years ago and currently has around 500 staff working across nine European offices (Amsterdam, Berlin, Brussels, Cologne, Dublin, London, Madrid, Paris and Prague). The company is employee-owned and has a strong culture of openness and employee engagement.

Practice Co-ordination Team at Frontier

We are currently looking for an experienced individual to join us as a Senior Personal Assistant in our Practice Coordination Team (PCT). The role will be providing maternity cover for a period of 12 to 18 months.

The team comprises c.25 Executive Assistants (EAs), Personal Assistants (PAs), and Team Assistants. We aim to provide a high-quality, professional, efficient and proactive support service to Frontier, continuously striving to improve our skills and capabilities across the firm to adapt to change and embrace new opportunities.

Teamwork is absolutely integral to achieving this, and we all strive to:

• be a valued and engaged team member, working collaboratively, flexibly and openly, supporting each other as our capacity allows and leading by example.

• help support the changing demands for our practices by continuously looking for ways to develop our skillsets, expanding and sharing our knowledge, and being open to innovation which can improve and enhance our processes.

• be positive, helpful and responsive to the needs of colleagues and clients, taking ownership of tasks and getting things done.

• communicate clearly, openly and constructively, building strong relationships with our colleagues and clients and always acting professionally.

Job Description

This is an excellent opportunity for someone who is proactive, passionate to learn, able to work at speed and build relationships. They will provide support to busy and interesting practices within Frontier, working collaboratively with the existing EAs and PAs. Our work environment is based on collaboration and innovation. We seek a flexible and team spirited approach to working closely with other PCT colleagues on a variety of administrative asks in support of the business.

As Senior PA for Directors and Associate Directors, we would expect you to build and maintain a strong working relationship with them, have a good understanding of the practice and the work they do and be proactive in proposing how to make effective use of their time.

Some of the core tasks in this diverse role, but not limited to, are:

• Diary management for directors;

• Participation in project meetings/senior meetings, including the organisation, minute taking, collation, circulation of agenda and materials, and following up on action points;

• Assist directors with co-ordination and completion of internal management tasks;

• Prepare project invoices;

• Travel and Expense management;

• Spell checks, formatting and editing documents and reports;

• Organise and participate in large events, meetings, and team away days;

• Ad hoc duties for the wider team.

Essential Requirements

• Experience in a similar position within financial, professional, public institutions or third sector.

• Self-motivated, with the ability to work proactively.

• Strong organisational skills, diligence, and the ability to manage multiple tasks and priorities.

• Strong team player with a flexible, initiative-taking, and professional attitude

• Good knowledge of Microsoft Office 365.

• Effective communication skills, both written and spoken.

• Confident in building positive working relationships across the company.

Measures of Success

• Good relationships developed across the Firm with staff knowing who you are and how you can help;

• Good feedback from stakeholders across the firm, particularly around responsiveness, ease of working with, outcome focus and knowledge;

• Excellent management of multiple projects and initiatives, maintaining good outcomes simultaneously;

• Demonstrates the ability to be change-orientated, indicating a flexible and adaptable approach to problem-solving, decision-making, and dealing with new circumstances.

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