Executive Assistant

Job Posting Title:

Executive Assistant

Req ID:

10128912

Job Description:

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then a Senior Executive Support Professional position in Legal and Global Affairs (LGA) at The Walt Disney Company might be right for you.

Our Senior Executive Support Professionals are highly respected because their skills are, quite simply, essential. You’d be a key member of a dynamic, fast-paced team that is responsible for maintaining the trust of our consumers and employees by ensuring that our business segments around the world understand and comply with rapidly evolving privacy and data security requirements.  Our team’s work is at the intersection of law, policy, and cutting-edge technology, ensuring there is never a dull moment. Join us – apply today!

This position currently reports to an Deputy Chief Counsel and supports a team of attorneys.

You would be responsible for the day-to-day workings of the leaders you support. Our highly collaborative and energetic team operates from the corporate center, and works with all business segments across all regions, as well as other corporate subject matter experts. It goes without saying that there will be expense reports, travel planning, phone messages, and constant scheduling, but this job is very much about people. The relationships you form with the leaders you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business – and business needs – inside and out, you’ll also need deep knowledge of the leadership and workings of all departments across the Disney enterprise. As the face of your executives within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.

What You Will Do:

• Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you own completely and will provide regular assistance on others
• Assist with regularly scheduled training for various Disney audiences, including set up and emceeing video conferences
• Create a multi-city, sometimes global, travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels and build relationships is a very important part of your job
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
• Understand the day’s priorities so you can be strategic about how you direct phone calls
• Schedule conference rooms, meetings and video chats
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
• Draft letters, emails, and slide decks on behalf of your leaders and proofread documents created by others
• Assist with on-boarding new employees – you’ll be the friendly face that newbies count on to answer all their questions, including some who are extremely senior in the organization
• Manage large purchase orders and vendor contracts
• Plan large, high-profile events like off-sites and team-building activities

Required Qualifications & Skills:

• At least two years administrative support experience
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
• Desire to immerse yourself fully and learn all aspects of your executive’s business
• Ability to manage multiple tasks in a fast-paced and constantly changing environment while prioritizing deadlines/deliverables
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you
• Complete reliability handling confidential, often highly sensitive information
• Desire to truly be helpful to your leaders and co-workers and to go the extra mile without being asked
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
• Very strong organizational skills and extreme attention to detail
• A highly professional