Temporary Front Desk Administrator - Career Success - (UTEMPS)

Job Posting Title:

Temporary Front Desk Administrator - Career Success - (UTEMPS)

----

Hiring Department:

UTemp Pool

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Non-Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue Until Dec 19, 2025

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is December 19, 2025. This temporary assignment may transition to regular status.

Purpose

The University of Texas at Austin's Career Success team is seeking a dedicated UTemp Front Desk Administrator to oversee front desk functions, providing a high level of customer service and administrative support. This role is essential to maintaining the smooth operation of daily activities and offers an exciting opportunity to contribute to student success across multiple career services units.

Responsibilities

• Serve as the first point of contact for students, employers, and visitors.  Oversee front desk operations and maintain a welcoming, professional environment.  Provide timely and accurate administrative assistance to the Career Success team and other career services units.

• Manage appointment scheduling, room bookings, and event coordination support. Respond to inquiries via phone, email, and in-person interactions.  Maintain office supplies and assist with departmental logistics.  Collaborate with team members to streamline workflows and support ongoing projects.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, OR high school graduation or GED, and five years of clerical experience.  Previous experience in administrative support or customer service roles.  Strong interpersonal and communication skills.  Excellent organizational abilities and attention to detail. Proficiency in Microsoft Office Suite and other digital tools.  Commitment to professionalism and student-centered service.  Regular and punctual attendance is a must.  Previous experience managing a busy front desk.

Preferred Qualifications

Bachelor's degree preferred.  Previous UT experience.  Previous experience managing a busy front desk.

Hourly Rate

$25.00

Working Conditions

• Attire: Business Casual.

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation, Lifting, pushing, or pulling, Standing

Work Shift

• Hours per week - 40

• The work hours are from 9:00 a.m. to 5:00 p.m.

• Hours may flex slightly depending upon meetings starting before 8:00 a.m. or after 5:00 p.m., but will be discussed in advance.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff