Executive Assistant

Executive Assistant

As an Executive Assistant at Millennium, you will provide high-level administrative support to the executive team and ensure the smooth running of daily operations. You will be responsible for handling a wide range of administrative and executive support tasks to assist the executives in achieving their strategic goals.

Principal Responsibilities

• Monitor and adjust executives’ calendars and schedules, provide reminders as required, be available for last-minute changes and coordinate with other executive assistants and team members as necessary
• Work with the Firm’s systems to execute on responsibilities
• Prepare expense reports on a timely basis
• Research, book and coordinate domestic and international travel for executives – ensure required travel documents are in place, create itineraries, maintain and update all calendars and liaise with required parties
• Plan and coordinate team meetings and outings
• Welcome and look after visitors
• Maintain record of team invoices and receipts
• Submit weekly timesheets for executives
• Prepare materials and documents for meetings, and assist in creating presentations as needed
• Other related projects and duties as requested

Qualifications/Skills Required

• Bachelor’s degree and minimum of 5+ years’ experience in a similar capacity with an excellent performance track record
• Prior Executive Assistant experience for C-Level executive a plus
• Strong verbal and written communication skills
• Friendly and cooperative personality
• Excellent team player with a strong willingness to participate and anticipate the needs of others
• Quick learner and detail oriented; demonstrable thoroughness and strong ownership of work
• Experience with Microsoft Office, specifically Outlook and computer-based programs
• Ability to prioritize in a fast moving and constantly changing environment; high sense of urgency