Maintenance Planner

Description

About Denver Botanic Gardens: Green inside and out, Denver Botanic Gardens was founded in 1951 and is considered one of the top botanical gardens in the United States and a pioneer in water conservation. Accredited by the American Alliance of Museums, The Gardens has a robust living plant collection, natural history collection and art collection along with temporary art exhibitions. The Gardens is a dynamic, 24-acre urban oasis in the heart of the city, offering unforgettable opportunities to flourish with unique garden experiences for the whole family – as well as world-class exhibitions, education, and plant conservation research programs. 

For more information, visit us online at www.botanicgardens.org.

Denver Botanic Gardens is currently seeking a Full Time Maintenance Planner in our Operations Department! Read below to see if the requirements might be a good fit for you:

Position Summary

Denver Botanic Gardens seeks a highly organized and technically skilled Maintenance Planner / Energy Manager to lead the planning, coordination, and performance tracking of maintenance operations across all Gardens facilities. This position is responsible for developing preventive and corrective maintenance plans, managing asset lifecycles, monitoring key performance indicators (KPIs), and driving energy management and sustainability initiatives.

The ideal candidate will bring a blend of technical expertise, analytical ability, and leadership acumen, with experience in optimizing maintenance performance through data-driven decision-making and resource efficiency. This position works closely with the Director and Associate Directors of Operations Maintenance, Security, and Custodial, and provides leadership as well as direct support and oversight for the Maintenance Crew to ensure the Gardens’ physical infrastructure operates safely, efficiently, and sustainably.

Requirements

General Duties and Responsibilities

Maintenance & Planning Coordination

• Develops and manages weekly, monthly, and annual maintenance schedules through the CMMS (Computerized Maintenance Management System).
• Assigns, monitors, and close work orders, ensuring completion targets, priorities, and quality standards are met.
• Tracks and analyze maintenance KPIs (e.g., response time, asset downtime, completion rates, cost per work order) to identify trends and drive continuous improvement.
• Prepares regular performance reports and dashboards for leadership review.
• Collaborates with internal teams and vendors to coordinate maintenance activities, special projects, and emergency responses.

Asset & Energy Management

• Maintains accurate and up-to-date asset records, including specifications, warranties, maintenance histories, and lifecycle data in the CMMS.
• Conducts regular asset condition assessments to support lifecycle planning and capital project forecasting.
• Partners with the Operations facilities teams to track and improve energy efficiency, water conservation, and resource utilization across systems (HVAC, lighting, irrigation, etc.).
• Supports development and implementation of energy management initiatives, including benchmarking, metering, and performance tracking aligned with DBG’s environmental goals.
• Identifies and recommends upgrades or operational adjustments to reduce energy consumption and improve system reliability.
• Actively engages with bench-marking groups (APGA, USGBC) to raise Denver Botanic Gardens’ role in sustainability tracking.

Project Support & Cross Department Collaboration

• Assists in planning and executing small capital or operational projects such as lighting upgrades, HVAC retrofits, and energy efficiency improvements.
• Works closely with the Sustainability and Operations teams to integrate environmental stewardship into all maintenance planning.
• Serves as liaison between the Maintenance Crew and Associate Directors of Security, Custodial, and Operations Maintenance to ensure seamless coordination and communication.
• Supports emergency preparedness and response efforts by maintaining operational readiness of critical systems.

Administrative & Compliance Duties

• Ensures maintenance and repair activities comply with safety, environmental, and building regulations.
• Assists in preparing documentation and reports for internal audits, insurance reviews, and compliance inspections.
• Develops and maintains Standard Operating Procedures (SOPs) for maintenance, asset management, and energy monitoring activities.
• Supports procurement and vendor management by evalu