Business Development Assistant

Description

The Business Development Assistant will play a crucial role in QCS’s Business Development Department. This person's responsibilities will include working with the Business Development team to support the development of business proposals. They will be trained by and provide support to the Business Development Coordinator.

The Business Development Assistant will work closely with the Business Development team to assist with tracking down and organizing information for proposals, conferences, presentations, and marketing materials. This role requires strong attention to detail, excellent time management, a proactive self-starter personality, and the ability to work efficiently under tight deadlines. The Business Development Assistant will be responsible for maintaining an updated resume base for company field employees.

Requirements

Essential Functions

• Collaborates with the Business Development team on proposal preparation, writing, proofing, printing, binding, mailing, etc.
• Assists the marketing and business development departments with administrative support as needed.
• Works with managers, field staff, and Training Coordinator to gather information and documentation to keep staff resumes up to date. 
• Support shortlist interview preparation, such as preparation handouts, name cards, presentations, etc.
• Organizes and maintains boilerplate information for proposal purposes.
• Develops and maintains positive relationships with existing and potential clients and Quinn personnel. 
• Assists with completing conference registrations and hotel reservations as needed. (including conference registrations, exhibitor registrations, and hotel reservations)
• Available for occasional Eastern U.S. travel to supported office locations, conferences or marketing events as needed.
• Performs other duties as assigned.

Competencies

• Excellent verbal and written communication skills, with the ability to work effectively with employees at all levels of the organization. 
• Excellent organizational skills: Crucial for the Business Development Assistant to assist with the completion of multiple proposals, cost proposals, or document updates simultaneously.
• Attention to detail is essential for ensuring accuracy and formatting consistency in resumes, project writeups, proposals, presentations, and marketing materials. This includes tracking information updates across multiple documentation platforms.
• Ability to manage multiple tasks and meet deadlines effectively.
• Self-driven and proactive.
• Ability to work well with people.
• Basic understanding of industry terminology and procedures preferred.
• Ability to prioritize work requests with minimal supervision.
• Follows directions with minimal supervision.
• Problem solving/analysis.
• Strategic thinking.
• Business acumen.
• Proficient with Microsoft Office Suite and Adobe or similar software.

Supervisory Responsibility

This position has no supervisory responsibilities.

Required Education and Experience

• Experience with technical writing. 

Preferred Education and Experience

• A bachelor’s degree in marketing, business administration, finance, accounting, or a related field.
• Experience with Adobe publishing software. 

Work Environment

This job operates in a professional office environment with work-from-home flexibility when approved by the Business Development Manager and the Business Development Coordinator. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, cameras, and fax machines. Quinn thrives on creative solutions, bringing out the best of our personal talents and interests to support a company we believe in. Quinn is committed to employees maintaining a work/life balance and offers opportunities for career growth and development.

Our work environment emphasizes collaboration and teamwork. You will work closely with individuals in various departments, sharing insights and expertise to deliver accurate and organized materials.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to type, finger, handle or feel; and reach with hands and arms. This position occasionally requires the ability to lift office products and supplies up to 35 pounds. During conferences, this positi