Medical Coordinator

About Daybreak Independent Services, Inc.

In 2010, Daybreak Independent Services opened its doors for individuals with developmental

disabilities to learn and apply their skills in a traditional work setting. Since then, Daybreak has

expanded its mission to multiple locations adding both people and additional services. DBIS

Serves hundreds of New Yorkers living with developmental disabilities.

Partnerships with local businesses like Stew Leonard, TJ Maxx, and Marshalls have allowed thevision to grow exponentially. In addition, taking on residential programs has allowed us to serve those that need round-the-clock supervision.

It's only the beginning. As we change lives every day, we change in the process. So the work

continues, and we look forward to what lies ahead.

Website: https://www.daybreakis.org

About the role:

Job Title: Medical Coordinator

Reports to: Residential Manager

Job Classification: Full-Time

Location: Bronx, NY

FLSA: Non-exempt

Operation hours/Days: 8 hours Shift (Monday - Friday)

Range Salary: $20.00- $21.00 per hour

Brief Job description: Medical Coordinator ensure that the residences assigned is operating effectively and that they are in compliance with the policies and procedures set by the Agency, OPWDD and other relevant State, Local and Federal agencies.

What you'll do:

Essential Functions

• Ensure all appointments are on the calendar in the supervisor's office and create a paper calendar to be sent to the nurse, residential manager, supervisor, and BIS. Remember to update any appointments that are added or changed during the month.

•  If the provider cancels an appointment, notify the team via email.

• Any medication changes must be brought to the nurse's attention on the day the change is ordered.

•  Follow up with pharmacy to ensure delivery of all new medications with the accompanying scripts and formulary.

• Medication inventory to be completed every Monday, reorder any medications that are needed, obtain scripts for any medications that have no refills

• Communicate with management whenever extra staff is needed for 1:1 coverage

• Obtain MD consults & ensure they are filled out correctly & entirely at the time of the appointment

• Seizure/helmet protocols should be obtained during respective appointments – scripts for helmets need to be renewed yearly by the discipline that wrote the previous script, I.E., if Neurology, then obtain a new script and protocol from Neuro; if psych, then obtain a new script and protocol from psych.

• Seizure protocols need to be brought to Neuro at least yearly for review.

• Review all medical consults before leaving the medical appointment, if possible—if unable, then must review before sending out to team—if something does not look right or does not match what the M.D. told you, then get it clarified.

•  If a behavior should occur during an appointment, an ABC sheet must be filled out—it gets scanned with your team emails, and the original gets given to the individual's hab; indicate who it was given to in the team email.

• Responsible for reviewing and updating medical binders to schedule appointments in a timely fashion.

• Ensure that all medical appointments are made within the time frame given to ensure compliance, however, own your calendar—do not accept appointment(s) if you already have one scheduled for that date and time.

• Must be able to transport individuals to & from their medical appointment.

• When scheduling appointments - No overlapping times; ensure enough time between each appointment to review the medical documentation. The suggestion is to run one appointment in the am and one in the afternoon.

• Ensure that all consul