Manager-Program and Compliance (Office of Community Care & Empowerment [OCCE] Dept.-WIC Program, Finance position) (Non-Civil Service)

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Job Summary

The Manager-Program and Compliance plans, organizes, directs, manages, investigates, and assesses contract and grant performance, operational, contractual, and statutory compliance.

Oversight of program budget and revenue for $16M annually in federal and state grant funds, while ensuring contract and grant compliance by the City, contractor, and grantee.

Manage a team of 5 professional administrative staff that is responsible for HR functions, purchasing, contracts management, accounting and financial reporting.

Job Description
 

Overview

The Manager-Program and Compliance plans, organizes, directs, manages, investigates, and assesses contract and grant performance, operational, contractual, and statutory compliance.

Oversight of program budget and revenue in federal and state grant funds, while ensuring contract and grant compliance by the City, contractor, and grantee. 

Manage a team of professional administrative staff that is responsible for HR functions, purchasing, contracts management, accounting and financial reporting.

Essential Functions

1 Supervises, manages, oversees, and performs all hiring, training, scheduling, establishing work flow standards, assigning work, evaluating performance, and directing personnel actions to ensure productivity and quality standards are maintained; ensures staff are appropriately trained in compliance regulations, standards, and enforcement.

2 Coordinates, facilitates, and manages annual planning and determines review objectives and designs programs to satisfy these objectives.

3 Manages contract and grant compliance functions to assure proper control and compliance with contractual and grant requirements by the City and the contractor or grantee.

4 Development and maintenance of operational procedures for program

5 Manages, develops, implements, and coordinates budget and resources; researches and analyzes results and makes recommendations on marketing and sales strategies.

6 Interviews, selects, manages, develops, evaluates, counsels, and disciplines personnel according to established policies, procedures, and guidelines.

7 Evaluates complex management controls, determines criteria, analyzes, reviews and validates evidence, identifies issues and makes recommendations to improve compliance.

8 Researches and analyzes updates to Federal and State laws, and other governing directives, policies and procedures pertaining to contracts and grants being reviewed.

9 Participates in special investigations, projects and programs requested by City management.

10 Coordinates and leads conferences and meetings with appropriate parties on contract and grant compliance issues.

11 Performs any and all other work as needed or assigned.

WIC Program and Compliance Manager (applicable for Office of Community Care)

1 Develops, implements, and coordinates budget and resources; researches and analyzes results and makes recommendations on marketing and sales strategies
2 Oversees the generation of reports from City of Dallas financial reporting systems (Trial Balance and Budget vs. Actual), analyzes WIC expenditures to ensure accuracy, creates invoices (vouchers) for both HHSC and DSHS and oversees the conducting of FSR for each grantor and reports accordingly
3 Conducts any necessary reviews, reconciliations, year-end close outs, etc., ensuring accuracy and timeliness with Capital Controllers Office
4 Conducts monthly meeting with approving managers to review voucher accuracy and submits vouchers to grantors within deadlines
5 Evaluates complex management controls, determines criteria, analyzes, reviews and validates evidence, identifies issues and makes recommendations to improve compliance
6 Researches and analyzes updates to Federal and State laws, and other governing directives, policies and procedures pertaining to contracts and grants being reviewed
7 Participates in special investigations, projects and programs requested by City management
8 Coordinates and leads