Legal Administrative Support

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Legal Administrative Support

FLSA Status: Non-Exempt

Department: All Practice Groups

Reports To: Office Administrator / Office Manager

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for Legal Administrative Support in our Dallas, Austin, Houston, and San Antonio offices. This role provides high-level administrative support to attorneys, Legal Administrative Assistants, and Paralegals. Legal Administrative Support will maintain positive contact with clients, attorneys, and support staff; and observe confidentiality of client, personnel, and firm matters.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Prepare, proofread, and format legal documents such as correspondence, pleadings, and contracts.
• Scan and profile documents and correspondence in the appropriate iManage folder and email to team members as directed.
• Submit conflicts of interest to open files.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate and schedule travel, meetings, and appointments.
• Submit expense reimbursements.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

QUALIFICATIONS:

• Proficient utilization of MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs, and familiarity with MS Excel, MS PowerPoint, and Time Entry systems.
• Proficiency organizing electronic files and documents using a document management system (iManage experience a plus).
• Basic knowledge of different practice areas within a law firm and their workflow processes in order to provide appropriate support.
• General familiarity of legal terminology, legal documents, and court systems.
• Excellent organizational and communication skills; ability to work independently and as a team member; strong prioritization, attention to detail, accuracy, problem solving, detailed proofreading, and editing skills are essential.
• Strong interpersonal skills to communicate effectively in person, by email, and by telephone; ability to follow instructions effectively from a diverse group of clients, attorneys, and staff with courtesy and tact.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to effectively prioritize and manage competing demands while supporting multiple practice areas.