ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 46610

Opening Date: 05/14/2025
Closing Date: 05/28/2025
​Agency: Department of Human Services
Class Title: ADMINISTRATIVE ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Salary: (Effective 7/1/25) $5,637 - $8,026/month ($67,644 - $96,312/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: 

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Mental Health (DMH) is seeking to hire an Administrative Assistant to provide administrative support to the Mental Health Block Grant and Federal Projects Administrator. The Administrative Assistant will assist with planning, scheduling, and hosting a variety of meetings and events to garner stakeholder input for development of strategic planning and initiatives, review and analyze confidential and general inquiries received by the Administrator from internal and external sources, coordinate communications and special projects for the Administrator. The successful candidate shall demonstrate exemplary organizational and communication skills, be a self-starter, and be able to carry out assignments with limited oversight in a timely manner.

Essential Functions

• Serves as administrative support to the Mental Health Block Grant and Federal Projects Administrator.
• Performs liaison work as a representative of the Mental Health Block Grant and Federal Projects Administrator within the Division of Mental Health (DMH), with public and private organizations or affiliations, and other governmental agencies.
• Serves as correspondence control manager for the Administrator.
• Gathers data and writes reports on a variety of Bureau related functions for action by the Administrator.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

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