Project Management Assistant

Company Description

Ramboll is seeking to hire a Project Management Assistant for our Arlington, Virginia office!

This opportunity will reside onsite at our Arlington (Ballston) office, located at 4245 Fairfax Drive.

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position. 

Inviting bright Minds 

We invite you to bring your experience and education into play as you assist the Project Manager in managing the life cycle of fast paced Engineering and Engineer-Procure-Construct (EPC) projects for municipal and private clients. To succeed in this role, the desire to work hard and grow your career are important qualities. Are you our new member of the Ramboll’s Water Resources team? Click the apply-button to send your application. 

Your starting point for constant growth 

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe a good starting point includes: 

• Relevant College degree with 0-3 years experience 

• Advance knowledge of Microsoft Office. 

• Previous experience in Engineering Project Management/Construction-related fields is helpful. 

• Experience with document management and storage systems, such as SharePoint, Filery Client Relationship Management (CRM) experience would be beneficial. 

• Personal qualities that will help you succeed in this role include being a team player and a confident communicator with the ability to support a diverse team of individuals to drive for results. 

• You must have a “Can Do” attitude and flexibility to adapt to ever changing priorities and varying project requirements. 

You will join our Water Resources Team within our Water Market 

As our new member of the team, your key tasks and responsibilities will include: 

• Assisting the Project Manager (PM) in managing all activities related to the project life cycle, from proposal initiation through execution and closeout. This includes managing all elements of project scope, schedule, and budget, as required to optimize client service and project profitability. 

• Interfacing with the legal department to ensure Agreements and other contractual documents are thoroughly reviewed and any comments are adjudicated with the PM team and the client for execution. 

• Developing and coordinating subcontract agreements, as required, in accordance with Ramboll’s standard template. 

• Setting up prospective project opportunities and working with PMs to update progress through the tender process. 

• Risk Management activities, including working within the guidance of Ramboll’s Project Model to assist project leadership in completing project level ratings and assessments as well as following up on required approvals. 

• Leading review of technical progress against scope, schedule, and project finances. As appropriate, “deep dive” projects to review estimate to complete, burn rate, performance against budget, invoicing status, and task budgeting. 

• Tracking and assisting with preparation of critical project delivery milestones such as engineering drawing packages, cost estimates, construction schedules, turnover documents, and other contract requirements. 

• Providing quality review of documents to ensure accuracy and completeness and coordinating delivery to client. 

• Helping develop change orders, submittals, RFIs, and transmittals as well as maintaining logs to manage these documents. 

• Working with the PM to develop and update schedule of values and percent complete for client invoices, as well as invoice reviews for approval and timely delivery to clients. 

• Adhering to the policies and standards set forth in Ramboll’s quality management practices. 

Welcome to our Water division At Ramboll, a global team of bright water consultants support the development of sustainable societies, working with water projects on a global scale. We assist our clients on their most challenging water management issues, delivering solutions that enable people and nature to flourish. Our main service areas cover Climate Adaptation & Landscape Architecture, Water & Wastewater Treatment, Water Resource Management and Water & Wastewater Networks.

Ramboll in Americas 

Founded in Denmark, Ramboll is a people company that has over 2,000 experts working across more than 60 offices in the Americas applying their passion to deliver innovative solutions across Buildings, Transport, Energy, Environment & Health, Water, Management Consulting, and Architecture and Landscape.  As a company, we are