Administrative Assistant - Part-Time

Company Description

Moneta is an independent Registered Investment Advisor (RIA) wholly focused on going further for our clients. We are one firm with many solutions and we provide a full spectrum of financial advisory services. Still, our true purpose is centered on building relationships and providing exceptional service to our clients around the globe. For that reason, we’ve built an entrepreneurial business model organized around our clients. Our Partner-led teams are empowered to serve only in the best interest of their clients. Plus, our independence means that we are never beholden to stakeholders or parent companies. We also have the unique ability to trace our history back nearly 150 years, which demonstrates our ability to evolve to meet the needs of those we serve.

Job Description

Our fast-growing & thriving team is seeking a highly energetic, highly professional Administrative Assistant. This role is critical to the overall success of our team and will help us operate efficiently day-to-day by supporting team members on various administrative tasks, projects, and business initiatives. We seek an Administrative Assistant who is organized, detail-oriented, flexible, able to multi-task, and supports others. This position allows us to be a high-functioning team through data management, account management, project implementation, client communications, and upholding our strong, vibrant, inclusive culture.

Essential Responsibilities (may vary somewhat depending on individual team needs)

• Provide administrative support to the team, including managing calendars and email, and coordinating schedules
• Draft and manage correspondence including letters, and thank you notes, and manage communications for client reviews
• Manage business systems to ensure team functionality
• Generate ideas for and plan team meetings
• Enhance client experience through bulk email communications and organizing meetings
• Handle inbound and outbound mail for clients and team members
• Maintain and organize client files, including scanning documents
• Coordinate work travel, including flights, hotels, and rental cars
• Track and report on continuing education and licenses for Partners and Advisors
• Other miscellaneous duties, as required

Qualifications

• College degree preferred but not required
• 3+ years related experience
• Proficient in Microsoft Office applications, and interest in learning other systems and platforms
• Must be authorized to work in the United States

Additional Information

This is a part-time, non-exempt, hourly position.  Moneta is committed to providing the best possible care for our employees; part of this care includes offering comprehensive benefits that enhance the wellbeing of employees and their families: 

• Compensation range of $20 - $25 per hour
• Paid holidays
• Paid time off (PTO)
• 401k Match – 50% of employee contributions up to 6% of compensation
• Employee referral incentive bonus program
• Onsite wellness programs & rewards
• Employee engagement activities

Moneta is a fiduciary fee-only Registered Investment Advisory firm and unable to hold securities licenses with the exception of Series 65.  We also do not allow outside business activities, insurance commissions and/or trails.