Senior Executive Assistant (NetSec)

Company Description

Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.

Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

FLEXWORK is an employee-centric reimagining of how we work. We built FLEXWORK based on employee feedback – it is about flexibility, trust, and choice whenever possible. It’s been a journey of disruption that has yielded the best of our values. We offer as much flexibility as possible, and choices that enable you to be most productive, including benefits that meet your needs and learning opportunities that you feel passionate about.

Job Description

Your Career

This role will report to the SVP of Engineering. The Senior Executive Assistant will be responsible for executive administrative duties, aligning with company priorities and managing executive staff.

We expect office-based employees to be in the office four days per week, with one day working from where they choose. We believe being together facilitates casual conversations and those magic moments where we can work on issues and ideas informally. These moments build capability and deepen trusted relationships and allow our people to feel safe in taking risks and being disruptive. Like so many companies, we are working through the details and things could change …. but in general if a role is deemed office-based we want our teams to be together four days per week.

Your Impact

• Engage in complex communication and calendar management at the executive level including
  • Drive and track executive-level team communication activities, such as (but not limited to) - All Hands events, monthly newsletters, Skip-level meetings
  • Own communication event calendars for the entire team
  • Support the preparation of presentations and team communications
  • Support staff meetings, recording of minutes, and action items
• Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible
• Collaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basis
• Partner to support team well-being activities and events including the Rewards program
• Support direct staff of SVP on ad-hoc basis as needed
• Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports
• Organize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and training)
• Manage team distribution lists and reporting structure changes on internal systems
• Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)
• Support systems, access, location and  IT needs for managers and new employees
• Provide project and presentation support as needed
• Responsible for ordering materials, catering, giveaways, and supplies as needed

Qualifications

Your Experience

• Bachelor’s Degree (or equivalent work experience or equivalent military experience required) and 3+ years Executive Administrative Assistant experience - supporting Network or Security executives and/or organization a plus
• Proficiency in Google Suite and Slack applications is critical
• Proven ability to always maintain a high level of integrity and confidentiality
• Excellent writing and communication skills, experience executing communications plans is preferred
• Exceptional organization, prioritization, multi-tasking and time management skills
• A proactive and assertive approach to managing tasks and responsibilities
• Ability to solve problems and think quickly under pressure
• Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization
• Be comfortable working in a fast-paced, deadline driven environment
• Positive attitude and highly professional demeanor and a sense of humor are helpful

Position Location - This position overall reports into our Santa Clara, CA headquarters, with some Flexwork potential

Travel Requirements - Minimal travel may be required

Additional Information

The Team

Our NetSec people team is unique and vibrant. We believe in contributing to our people t